[Hiring] Executive Assistant and Operations Lead @Unify America

Role Description

We are seeking a highly organized and proactive Executive Assistant and Operations Lead to support our Chief of Democracy Leagues, Morgan Lasher, and the entire Democracy League program. This is a critical role for a professional who will thrive in a fun, busy, mission-driven environment by taking care of the details, taking admin tasks off Morgan’s plate, and making sure that the day-to-day operations of a growing number of Democracy Leagues run smoothly. This role will work remotely, although in-person work at various Democracy League locations may be required from time to time, and candidates located in Ohio (where our initial Democracy League efforts are centered) are encouraged to apply!

Key Responsibilities

• EA - Calendar, Travel, and Admin:
  • Scheduling: Expertly manage a complex and shifting calendar, prioritizing meetings, resolving conflicts, and sending detailed calendar invites.
  • Correspondence: Monitor Morgan’s inbox and social media profiles, flagging items in priority order for her and coordinating responses.
  • Meeting Preparation & Follow-up: Ensure all meeting logistics are confirmed the day prior, all meeting agendas and prereads have been received, and all required tech/equipment is in place.
  • Logistics & Travel Planning: Coordinate all aspects of travel, tracking flight details, confirmation codes, and travel time buffers in the calendar.
  • Purchasing and expenses: Act as the main touchpoint for Dem Leagues purchasing, track down receipts, and manage Morgan’s expense reports.
• Ops Lead - People, Pre-Event & Process:
  • People: Coordinate the team and liaise with HR to identify, hire, and inform volunteers and staff of their duties.
  • Pre-Event Planning: Review contracts and insurance requirements, ensuring all involved parties are informed well in advance.
  • Process: Manage ToDoist tasks, flag risks early, and document lessons learned after each event.
• Other Stuff: Handle various tasks as they arise, sorting requests and following up to ensure they are addressed.

Qualifications

• 5+ years of experience as an Executive Assistant to a C-level executive or in a self-sufficient Operations or Administrative role.
• Exceptionally organized with strong attention to detail.
• Proactive mindset with the ability to anticipate issues and remove blockers.
• Experience in process improvement and streamlining operations.
• Proficient in Google Calendar, Jira, Excel, HubSpot, and comfortable with new tools.
• Capable of handling confidential information with discretion.
• Excellent communication skills with the ability to engage with diverse individuals.
• Calm, methodical, and unflappable under pressure.

Requirements

• Significant work experience in a high-intensity/start-up environment.
• Strong organizational skills and attention to detail.
• Ability to work flexible hours, including weekends and evenings as needed.
• Willingness to travel for various Democracy League events.

Benefits

• Annual salary of $75,000 to $100,000, depending on relevant experience.
• Medical, dental, and vision insurance.
• 401k match up to 5%.
• Internet and phone reimbursement.
• A healthy, appreciative, feedback-driven workplace.
• Flexible, self-managed PTO.

Ready to Apply?

If you are a highly organized EA/Ops Person looking for an opportunity to make a significant impact on the mission of Unify America, we’re excited to hear from you! Your application materials should include a cover letter that shares three reasons why you’re right for this job (and why it’s right for you) and your resume in one, combined PDF.