[Hiring] Executive Assistant and Media Producer @Inside Out

Role Description

This role involves supporting a specialized Business Coaching Firm by managing core administrative tasks and elevating content quality.

• Approximately 70% Executive Assistant Duties and 30% Media Content Coordination
• Focus on administrative precision and operational efficiency

Key Responsibilities

• Executive Assistant Duties (Operational Focus)
  • Time Management & Scheduling: Proactively manage the business owner's calendar, scheduling, and appointments (including managing personal expenses/tasks).
  • Communication: Manage personal and business emails, prioritizing, drafting responses, and ensuring timely follow-up.
  • Financial Administration: Oversee personal expense tracking, manage bank transactions, and oversee basic business financial tasks.
  • Client Onboarding & Admin: Manage the administrative side of client flow, including sending welcome packets, setting up client accounts, and granting program access.
  • Proactive Support: Identify and execute tasks that anticipate the owner's needs and increase overall efficiency.
• Media Content Coordination
  • Content Scheduling & Posting: Manage the content calendar and execute all media posting across platforms (Reels, YouTube, Podcasts), including writing captions.
  • Quality Control: Ensure all content meets a high standard, focusing on accurate captions, appropriate B-roll, and superior video/audio quality, surpassing the quality of basic editing software.
  • Presentation Creation: Create engaging and smooth presentations and slideshows (Google Slides) for client or business use.

Qualifications

• Proven experience as an Executive Assistant, demonstrating the ability to multitask and manage complex schedules.
• Must be an independent thinker who can perform tasks with minimal supervision.
• Highly organized, proactive, and demonstrates exceptional attention to detail.
• Demonstrated proficiency in video and audio editing for social media and long-form platforms (Reels, YouTube, Podcasts) is a strong preference.
• Mandatory proficiency in Google Sheets, Google Docs, and Google Slides.
• Excellent written and verbal English fluency is mandatory.