[Hiring] Executive Assistant @Outsource Access

Role Description

This is a remote position.

At Outsource Access, we help commercial real estate leaders scale their operations and connect with their target market. We don't just manage calendars and CRMs—we make sure our clients can focus on closing deals and building relationships while the operational backend runs seamlessly.

Qualifications

• Mandatory prior experience in the real estate industry.
• Highly energetic and comfortable taking initiative without requiring constant supervision.
• Excellent multitasking skills for managing multiple administrative, operational, and event coordination responsibilities.
• Adaptable and flexible, capable of navigating commercial real estate listings on CoStar.
• Proficient in Microsoft Office/Outlook.
• Ideally possess experience with Yardi, alongside familiarity with Buildout, Constant Contact, or Rethink CRM.
• Reliable Bring Your Own Device (BYOD) setup and a dedicated workspace ready to support standard US East Coast hours (8am-5pm EST).

Requirements

• Manage the client's calendar, schedule appointments and meetings, and handle email correspondence.
• Conduct property research, mine data to identify property owners within target markets, and maintain accurate client and property records in the CRM.
• Drive marketing support using platforms like Constant Contact and Buildout, alongside basic social media tasks.
• Coordinate virtual and potentially in-person real estate events, while providing secondary basic bookkeeping and document preparation assistance.

Benefits

• Comprehensive HMO coverage with a top provider.
• Group Life Insurance benefit for added protection.
• Paid leave credits for rest and recharge.
• All government-mandated benefits handled properly and on time.
• Performance incentives for results.
• Overtime Pay for extra hours and Night Differential for late support.
• 13th Month Pay as a bonus for annual efforts.