[Hiring] Executive Assistant @Hire Overseas

Role Description

We're looking for an Executive Assistant (E-Commerce and Wholesale) to be the operations backbone for a fast-moving global fashion distribution company. You will:

• Centralize and manage product data
• Keep listings live and accurate
• Build wholesale offer sheets
• Support daily sales operations
• Help build the CRM and automation infrastructure over time

This role covers five connected areas:

• Product management
• E-commerce
• Wholesale
• Sales operations
• CRM and automation

This role requires someone who is:

• Highly competent and proactive
• Detail-obsessed
• Skilled with AI tools and workflows

Qualifications

• Highly competent and reliable with a track record of taking ownership
• Proactive by nature
• Strong systems thinker
• Genuinely skilled with AI tools
• Fast and accurate in Google Sheets or Excel
• Detail-obsessed with a zero-tolerance approach to errors
• Fluent written and spoken English
• Comfortable building rapport in a remote setup
• Available Monday through Friday, 9 AM to 5 PM Pacific Time

Requirements

• Experience with Shopify, an ERP system, or marketplace platforms (nice to have)
• Experience building dashboards or lightweight CRMs (nice to have)
• Prior experience supporting a sales team with administrative and data management work (nice to have)
• Interest in fashion, streetwear, or sneakers (nice to have)

Benefits

• Paid in USD (bi-monthly: every 15th and 30th)
• Paid Time Off in accordance with company policy
• Observance of Holidays per company guidelines
• 100% remote setup
• High-ownership operations role with direct impact

Application Process Overview

Our comprehensive selection process ensures we find the right fit for both you and our clients:

• Initial Application - Submit your application and complete our prequalifying questions
• Video Introduction - Record a video introduction to showcase your communication skills and work experience
• Role-Specific Assessment - Complete a homework assignment tailored to the position (if applicable)
• Recruitment Interview - Initial screening with our talent team
• Executive Interview - Meet with senior leadership to discuss role alignment
• Client Interview - Final interview with the client team you'd be supporting
• Background & Reference Check - Professional reference verification
• Job Offer - Successful candidates receive a formal offer to join the team

Each stage is designed to evaluate your fit for the role while giving you insights into our company culture and expectations.