[Hiring] Executive Assistant @Pindrop

Role Description

We're hiring an Executive Assistant to support our CEO as a trusted partner and operational extension. This role is for a seasoned, self-directed professional who operates with sound judgment and executive presence, and who moves work forward without needing to be asked. You'll manage time, priorities, and communication so the CEO and leadership team can stay focused on what drives the most impact.

• Own the CEO's calendar with a clear understanding of business priorities, making scheduling decisions independently.
• Protect focus time as a non-negotiable, ensuring blocked time remains undisturbed.
• Challenge low-value requests to maintain a sustainable meeting load.
• Design a lean, purposeful cadence of recurring touchpoints, defaulting to concise written updates.
• Operate with delegated authority, deciding and acting on behalf of the CEO.
• Bring recommendations instead of open questions, presenting clear points of view when input is needed.
• Coordinate complex domestic and international travel, ensuring smooth transitions between engagements.
• Prepare concise, insightful meeting briefs and background materials.
• Track decisions and action items for consistent follow-up and accountability.
• Draft and review internal communications that reflect the CEO's voice.
• Filter and prioritize inbound requests so the CEO sees what matters.
• Introduce lightweight systems to improve follow-through and communication.
• Use AI and modern productivity tools to streamline workflows.
• Handle sensitive information with discretion and professionalism.

Qualifications

• 10+ years as an Executive Assistant, including at least 3 years supporting a CEO.
• Demonstrated ability to work independently with minimal direction.
• Proficiency with Google Workspace and Microsoft Office.
• Strong design and presentation sensibility.
• Experience coordinating board or executive-level materials is a plus.
• Comfortable with occasional after-hours support tied to travel or urgent priorities.

Requirements

• A polished, composed executive partner with strong taste and sound judgment.
• Proactive by default, anticipating needs and taking initiative.
• Self-sufficient and decisive, managing ambiguity effectively.
• A skilled communicator who knows when to speak up and when to execute.
• Comfortable balancing strategic support with hands-on execution.

Benefits

• Unlimited Paid Time Off (PTO).
• Competitive compensation package, including RSUs for all employees.
• Remote-first environment with flexibility and autonomy.
• Generous health and welfare plans, including one employer-paid “employee-only” plan.
• Best-in-class Health Savings Account (HSA) employer contribution.
• Low-cost vision and dental plans for you and your family.
• Paid Parental Leave for birth, adoptive & foster parents.
• One year of diaper delivery for new family additions.
• Recurring monthly phone and internet allowance.
• Enhanced fertility and GLP-1 benefits.
• Annual Learning & Development stipend.