[Hiring] Executive Assistant @Job Duck

Role Description

Join Job Duck as an Executive Assistant supporting a fast-paced legal team with essential administrative and operational functions. In this role, you will:

• Organize case documentation
• Maintain accurate digital records
• Process incoming correspondence
• Ensure attorneys and case managers have reliable access to current information
• Contribute to efficient daily operations by managing confidential materials
• Update case management systems
• Respond to changing priorities with accuracy and discretion

This opportunity is ideal for a proactive, detail-oriented professional who enjoys creating structure, solving administrative challenges, and supporting a collaborative team.

Monthly Compensation: 1,060 to 1,150 USD

Responsibilities include, but are not limited to:

• Balance recurring responsibilities with changing team priorities to support efficient daily operations
• Identify and report filing, access, information, and system issues that may affect the accuracy or availability of case records
• Confirm that updates are applied to the correct contacts and matters to prevent duplicate or inconsistent records
• Maintain accurate contact records for attorneys, vendors, clients, and other relevant parties
• Monitor and process incoming faxes, mailroom items, court filings, and other case-related correspondence
• Verify redacted documents before distribution to protect confidential information
• Review case-related documents to identify confidential information requiring redaction
• Maintain structured digital filing systems so documents remain properly categorized, accessible, and easy to retrieve
• Respond to time-sensitive requests and assist with additional administrative assignments
• Provide ongoing administrative support to attorneys, case managers, and other litigation team members
• Research and verify attorney information, including contact details and professional photographs
• Update existing case records as new documentation and information become available
• Maintain and update case files in Filevine, including court filings, litigation documents, discovery materials, and related records
• Route incoming documentation to the appropriate case files and team members
• Redact Social Security numbers, banking details, insurance payment information, and other sensitive information according to established instructions
• Identify incomplete, duplicated, unclear, illegible, or incorrectly filed documents and coordinate the appropriate follow-up
• Process high volumes of digital records while maintaining accuracy, consistency, and attention to detail
• Review, organize, rename, and file incoming documents and photographs according to established naming conventions and filing procedures

Qualifications

• Previous administrative, executive assistance, legal support, document management, or records management experience
• Strong experience organizing, reviewing, renaming, and maintaining high volumes of digital documents
• Ability to handle confidential information carefully and follow established privacy and redaction procedures
• Ability to manage multiple priorities and respond effectively to time-sensitive requests
• Strong written communication, organizational, research, and follow-up abilities
• Experience maintaining accurate contact details, case information, and digital filing systems
• Ability to identify incomplete, duplicated, unclear, illegible, or incorrectly filed documentation
• Experience supporting attorneys, case managers, litigation teams, or other professional services teams is preferred

Requirements

• Working scheduled: Monday to Friday 8:00 to 5:00 PM EST Time

Company Description

For ambitious, culturally diverse, curious minds seeking booming careers, Job Duck unlocks and nurtures your potential. We connect you with rewarding, remote job opportunities with US-based employers who recognize and appreciate your skills, allowing you to not just survive but thrive.

As a lifestyle company, we ensure that everybody working here has a fantastic time, which is why we’ve earned the Great Place to Work Certification every year since 2022!