[Hiring] Executive Assistant @Teladoc Health

Role Description

The Executive Assistant will provide strategic and operational support to senior Technology leaders at Teladoc Health, managing complex calendars, executive communications, travel, meetings, and key business priorities. This individual will serve as a trusted partner to leadership, driving coordination across teams, ensuring seamless execution of business rhythms, and supporting critical initiatives. The ideal candidate is highly proactive, organized, and adaptable, with the ability to anticipate needs, manage competing priorities, and operate with discretion in a fast-paced environment.

Essential Duties and Responsibilities

• Proactively manage highly complex calendars for 3-4 senior executives, balancing competing priorities, resolving conflicts, and ensuring leaders are focused on their highest-value work.
• Build trusted relationships with executives, stakeholders, and business partners across the organization and serve as a key point of contact on behalf of leadership.
• Partner closely with fellow Executive Assistants across the company to coordinate leadership meetings, business rhythms, travel, events, communications, and organizational initiatives.
• Own end-to-end planning and execution of executive meetings, team meetings, leadership offsites, customer engagements, town halls, and special events, including logistics, materials, agendas, communications, and follow-up actions.
• Coordinate domestic and international travel arrangements, ensuring efficient itineraries while proactively managing changes and mitigating potential disruptions.
• Prepare, edit, review, and distribute executive communications, presentations, reports, agendas, briefing documents, and meeting materials with exceptional accuracy and attention to detail.
• Manage expense reporting, invoice processing, budget tracking, and reconciliation activities in compliance with company policies and timelines.
• Lead and support special projects, operational initiatives, and cross-functional programs with minimal oversight, ensuring successful execution and timely delivery.
• Track deliverables, action items, and commitments on behalf of executives and follow through to completion.
• Conduct research, gather data, and synthesize information into clear and actionable summaries for executive review and decision-making.
• Maintain organized electronic systems, documents, records, and confidential information while exercising the highest level of discretion and professionalism.
• Act as an ambassador for executive leadership by demonstrating professionalism, sound judgment, and a commitment to excellence in every interaction.
• Demonstrate ownership and accountability by proactively identifying and implementing process improvements that increase efficiency and elevate the quality of executive support.
• This role may require occasional travel, estimated at up to 10% annually, based on business and project needs.

Qualifications

• 10+ years of Executive Assistant experience supporting senior executives in a fast-paced, complex business environment.
• Significant experience supporting multiple executive leaders simultaneously in a virtual environment.
• Demonstrated success managing highly complex calendars, executive travel, large-scale meetings, offsites, and organizational events.
• Strong program and project management experience, with the ability to coordinate multiple priorities and stakeholders simultaneously.
• Advanced proficiency with Microsoft 365 applications, including Outlook, Teams, Word, Excel, PowerPoint, SharePoint, and related productivity tools.
• Experience with travel and expense management systems such as Concur or equivalent platforms.
• Proven ability to work independently, exercise sound judgment, and make decisions with minimal direction.
• Exceptional organizational skills with the ability to manage numerous competing priorities without sacrificing quality or accuracy.
• Outstanding written and verbal communication skills, including the ability to draft executive-level correspondence with clarity, professionalism, and minimal oversight.
• Strong business acumen and the ability to communicate effectively with senior leaders, external partners, customers, and employees at all levels.
• Demonstrated ability to build collaborative relationships across teams and establish credibility as a trusted business partner.
• Excellent problem-solving skills with a proactive, solutions-oriented mindset.
• Meticulous attention to detail and commitment to producing high-quality work products.
• Demonstrated ability to handle highly confidential and sensitive information with discretion and integrity.
• Adaptable, curious, resilient, and comfortable operating in an environment of change, ambiguity, and evolving priorities.
• Receptive to feedback and committed to continuous improvement.
• Experience using AI-powered productivity and workflow automation tools to improve efficiency.

Preferred Qualifications

• Experience supporting executives in a technology organization, high-growth company, or similarly complex corporate environment.
• Bachelor's degree or equivalent combination of education and relevant experience.

Benefits

• The base salary range for this position is $85,000 - $95,000.
• This position is eligible for a performance bonus and benefits (subject to eligibility requirements).
• Flexible Vacation Policy, intended for rest, relaxation, and personal time, with all time off requiring manager approval.
• 80 hours of Paid Sick, Safe, and Caregiver Leave annually for full-time positions.