[Hiring] Executive Assistant @Blue View Builder

Role Description

You are the operating layer around a busy founder. Half the job is classic executive support. The other half is driving projects to done: vendors, timelines, follow-ups, documents, and status — without waiting to be asked twice. This is not a scheduling-only EA. If you need a task list written for you every morning, this is not the seat.

Responsibilities

• Executive support
  • Information & File Governance: Handle sensitive and confidential company information with strict professional discretion.
  • Meeting & Event Support: Prepare meeting materials, set up conference rooms, record meeting minutes, and coordinate special events or town halls.
  • Office & Vendor Operations: Serve as a primary liaison between executives and internal or external partners, manage office supply inventory, and oversee general administrative workflows.
  • Calendar, inbox triage, travel, and meeting prep across Pacific time.
  • Draft emails, decks, one-pagers, and follow-up notes in English (Spanish when the counterpart is Spanish-speaking).
  • Protect the founder’s time: decline, reschedule, batch, and escalate.
  • Track open loops and close them.
• Project management
  • Workstream owners plan, execute, and report on their tracks (for example: technology, modular construction, installation, logistics, operations, finance, vendor, change, or quality).
  • You connect those tracks into one plan, keep the master schedule current, surface conflicts early, and drive decisions when workstreams cannot resolve issues alone.
  • Build and keep current: trackers, SOPs, meeting cadences, decision logs.
  • Coordinate internal architects, engineers, lenders, subcontractors, and agencies to dates.
  • Flag slippage early, with a recommended next step — not just a red status.
  • Prepare weekly scorecard: what moved, what’s stuck, what needs a decision.
• Operations
  • Light CRM / pipeline hygiene.
  • Document control (plans, contracts, warranties, permit packets).
  • Vendor selection, onboarding and invoice routing.
  • Recruiting coordination.

Qualifications

• Based in Mexico; reliable home office and video presence.
• English at C1+ written and spoken (you will draft founder-level emails).
• Spanish native or bilingual.
• 4+ years supporting a founder, partner, or GM or 4+ years coordinating multi-stakeholder projects.
• Extreme ownership: you finish things.
• Tools: Google Workspace, MS Planner, Notion or similar, Slack, Zoom, Excel/Sheets at a real level; Asana/Monday/ClickUp a plus.
• Comfortable in construction, real estate, or another deadline-heavy field (preferred, not required).

Nice-to-haves

• CAPM / PMP / Scrum exposure.
• US client or US-founder experience.
• Familiarity with California permitting, modular/prefab, or design-build.
• Can produce a clean one-page brief from a messy 20-minute voice note.

How we work

• Core hours overlap 8:00 a.m.–5:00 p.m. Pacific.
• Async first; same-day response during overlap.
• You will sit in client and vendor calls.
• Success in 90 days: founder calendar is clean, no dropped balls, every major project has an owner, a date, and a written status.

How to apply

• Send:
  • One-page résumé.
  • 8–10 sentence note: a project you drove from mess to done.
  • Your monthly USD rate and earliest start date.
  • A 60-second Loom (or equivalent) introducing yourself in English.