[Hiring] Executive Assistant @Swans

Role Description

We are looking for an Executive Assistant to help us build our team and take ownership of the internal coordination and operational work that supports Swans as we grow. This is a good role for someone who enjoys working across different types of problems, likes taking ownership, and wants to learn how a growing company operates from close range.

We are looking for an operational partner, a high-ownership "orchestrator" who gets energized by creating order from chaos. Initially, you will master the fundamentals by supporting core administrative functions. As you prove your ability to execute, you will progressively take ownership of more complex, ad-hoc projects across all company functions, from marketing and recruitment to finance and legal, moving them from idea to completion with minimal guidance. You will be the central operator who frees up the founders' time, allowing you to grow into the strategic partner we need as we scale.

Qualifications

• 2-5 years of experience in similar roles.
• Experience as a Project Manager, Executive Assistant, or a similar operational role in a fast-paced environment.
• Experience working in a startup or a similar high-growth, "chaotic" environment.
• Proven track record of managing multiple projects simultaneously across different functions (e.g., marketing, finance, HR).

Requirements

• Judgment and triage: Ability to differentiate between ideas, decisions, priorities, and urgent matters.
• Discretion: Treat confidential information with care.
• Ownership and follow-through: Complete tasks without reminders.
• Executive communication: Write clearly and concisely for the CEO and CTO.
• Practical intelligence: Provide sensible recommendations in unfamiliar situations.
• Use of AI: Automate your own administrative tasks.

Benefits

• Competitive salary.
• Performance-based bonus & promotion path.
• Flexible benefits.
• Career-defining growth investment: over $200,000 spent on team development last year.

Location & Schedule

• Fully Remote, with quarterly in-person meetups globally.
• Hands-on Schedule, availability needed Mon-Fri morning-evening European hours.

Our Mission

The legal industry is broken: outdated, overpriced, and structurally rigged against innovation and access. Our mission is to change that by equipping law firms with cutting-edge tech and world-class operations, delivering faster, better, and more affordable legal services at scale.

Swans Core Values

• Relentless Excellence: Pursue mastery in every detail for client success.
• Radical Integrity: Choose transparency, honesty, and accountability.
• Sincere Care: Anticipate needs and act with empathy and intention.