[Hiring] Executive Assistant @Roca Alliances

Role Description

The Executive Assistant (EA) will provide high-level administrative and operational support to Upshop’s CEO, COO, CFO, and CRO. This role requires exceptional organizational skills, sound judgment, professionalism, and the ability to thrive in a fast-paced, remote-first environment. The EA will serve as a trusted partner—anticipating needs, streamlining communications, and ensuring the executive team operates with maximum efficiency and focus.

Key Responsibilities

• Manage complex calendars, coordinate meetings across multiple time zones, and proactively resolve scheduling conflicts.
• Prepare agendas, materials, and follow-ups for internal and external meetings, including internal leadership and Board meetings.
• Handle confidential correspondence, presentations, and documentation with discretion and accuracy.
• Manage travel logistics, including international itineraries, accommodations, and expense reporting.
• Support cross-functional alignment by tracking key deliverables and action items from leadership meetings.
• Serve as the central coordination point between executives, internal teams, and external stakeholders.
• Draft, review, and edit communications, reports, and presentations on behalf of the executive team.
• Assist in preparing quarterly Board materials and company-wide updates.
• Maintain company and executive documents in organized digital filing systems.
• Help organize virtual and in-person leadership offsites, company events, and team recognition activities.
• Foster a culture of responsiveness, professionalism, and confidentiality within the leadership office.

Qualifications

• 7+ years of experience supporting senior executives (preferably in a fast-paced, SaaS or technology environment).
• Proven success managing multiple C-suite leaders simultaneously.
• Expert proficiency with Microsoft Office Suite; familiarity with tools like Airbase, Paychex, Salesforce is a plus.
• Exceptional communication, writing, and organization skills.
• High degree of professionalism, discretion, and judgment.
• Strong attention to detail and the ability to execute with speed and accuracy.
• Experience working remotely with distributed teams.

Benefits

• Competitive salary in Colombian pesos (COP)
• Private medical insurance
• Continuous training and mentoring
• Opportunity to work with a leading global IT company