[Hiring] Executive Assistant @Climate & Land Use Alliance

Role Description

The Executive Assistant plays a key administrative support role for the Brazil Initiative Programs Team. They will support the Brazil Initiative team with:

• Coordinating calendars
• Preparing meeting materials
• Meeting logistics
• Arranging frequent international travel
• Team retreats

The successful candidate will be able to work independently with minimal supervision, take guidance from supervisors and peers, and possess strong organizational and interpersonal skills. This includes working remotely with team members and diverse stakeholders located in different geographies. The Executive Assistant will report to the Brazil Initiative Lead.

This is a remote position, located in Brazil, requiring work across multiple time zones and close collaboration with colleagues around the world.

Qualifications

• A minimum of 5 years of administrative work experience, including at least 2 years supporting leadership and/or international teams
• A Bachelor’s degree or equivalent experience
• Previous experience in a nonprofit or philanthropic sector (academic or work experience in natural resources, public policy, environmental sciences, social justice or international policy preferred)
• Previous experience with supporting teams working internationally
• Extensive experience with planning events, and arranging international meetings and travel arrangements for individuals and large groups
• Strong computer skills, with a high degree of proficiency in Google Suite (Drive, Docs, Forms, Sheets)
• Experience leveraging technology for task and process management (e.g. Slack, Miro, Asana)
• Outstanding organizational skills, including record keeping and information management
• Strong communication skills, including ability to draft and copy edit clear correspondence and documents in English (bonus points for additional languages)
• Ability to build and maintain relationships across all levels of the organization
• Being self-motivated, persistent, dependable and proactive, with the ability to work effectively and efficiently with minimal supervision
• Demonstrated sensitivity to the needs and concerns of individuals from diverse cultures, backgrounds, and orientations
• Being creative, resourceful, and professional approach to work
• Ability to manage multiple priorities, adapt to changing needs, and work effectively in a fast-paced environment
• A strong commitment to justice and equity work
• Experience supporting collaboration and coordination across teams and organizations
• Advanced written and spoken English are required (C1 or C2 level)
• Ability to work outside of typical work hours (i.e. early mornings and/or late evenings) when required to accommodate various time zones

Requirements

• Plan and coordinate complex scheduling across international time zones
• Assist with meeting coordination, including administrative meeting logistics
• Communicate proactively and responsively in English with internal and external stakeholders
• Ensure that the Brazil Initiative Lead and Program Officers are well prepared for meetings
• Facilitate Brazil Initiative team meetings
• Provide coordination and facilitation support for broader meetings and events
• Use good judgment to arrange travel that balances scheduling needs, convenience, cost, and team priorities
• Research and reserve hotels, restaurants, and venues
• Support the Brazil Initiative Team with flight booking, changes, and cancellations
• Follow security protocols and processes to ensure staff safety during travel and events
• Process monthly expense reports
• Coordinate meeting logistics
• Provide occasional copy editing support
• Engage effectively with staff across the organization

Benefits

• The annualized compensation range for this position is between USD 35,000 and 40,000 gross, depending on experience.
• This temporary contract position will be for a term ending February 2027.
• This position requires occasional travel, domestic and international.

Equal Opportunity and Access

Equal employment opportunity is a fundamental principle at the Climate and Land Use Alliance, where staffing and promotional opportunities are based upon individual capabilities and qualifications without regard to race, color, religion, gender, pregnancy, sexual orientation/affectional preference, age, national origin, marital status, citizenship, disability, veteran status or any other protected characteristic as established under law. The Climate and Land Use Alliance does not discriminate against formerly incarcerated individuals.

Application Process

All interested candidates are encouraged to apply as soon as possible. CLUA will complete an initial review of applications received by May 22, 2026, and on a rolling basis thereafter until the position is filled. To be considered, please apply online and submit a cover letter and resume in English.