[Hiring] Executive Assistant @Activate Talent

Role Description

We’re hiring a highly organized and proactive Executive Assistant to support senior leadership across scheduling, coordination, communication, and administrative operations. This role is ideal for someone who thrives in a fast-paced environment, anticipates needs before they arise, and keeps everything running smoothly behind the scenes.

Key Responsibilities

• Manage calendars, scheduling, and meeting coordination across multiple stakeholders
• Organize priorities, track follow-ups, and support day-to-day administrative workflows
• Support internal and external communication on behalf of leadership
• Coordinate across teams to ensure alignment and timely execution
• Prepare documentation, take meeting notes, and track action items
• Help leadership stay organized, focused, and efficient in a fast-moving environment

What Success Looks Like

• Leadership calendars are optimized and running smoothly
• Priorities, tasks, and follow-ups are consistently tracked and executed
• Communication is clear, timely, and well-coordinated
• Administrative workflows are efficient and well-organized
• Leadership is able to focus on high-impact work without operational friction

Qualifications

• Proven experience as an Executive Assistant or in a similar support role
• Strong written and verbal English communication skills
• Exceptional organizational skills and attention to detail
• Proactive, resourceful, and solutions-oriented
• Comfortable handling confidential and sensitive information
• Ability to manage multiple priorities and deadlines effectively

Preferred Qualifications

• Experience supporting leadership in startup or high-growth environments
• Comfortable working across multiple time zones
• Strong communication skills with excellent follow-through