[Hiring] Executive Assistant @Ragan Communications

Role Description

Ragan Communications is seeking an exceptional Executive Assistant to serve as a strategic partner to the CEO and executive leadership at Ragan Communications, the leading media and training brand for communicators and marketers. This is a high-impact, high-trust leadership role supporting a CEO leading a fast-growing, media and learning company. The Executive Assistant will act as a force multiplier, protecting the CEO’s time, anticipating needs, enabling strategic focus and ensuring seamless execution across executive priorities. This role is ideal for a mid-level or senior career Executive Assistant who thrives in fast-paced environments, exercises exceptional judgment and wants to play a central role in the success of a growth-oriented CEO and leadership team.

Core Responsibilities

• CEO Strategic Partnership
  • Serve as a trusted thought partner and operational extension of the CEO
  • Anticipate priorities, pressure points and opportunities
  • Proactively surface risks, conflicts, and decision deadlines
  • Act as a confidential sounding board and strategic support resource
• Time, Calendar & Priority Management
  • Own end-to-end management of the CEO’s calendar
  • Prioritize meetings to ensure time is spent on the highest-value activities
  • Design daily, weekly, and monthly rhythms that optimize CEO effectiveness
  • Gatekeep requests and meeting flow with strong judgment
• Executive Leadership & Team Enablement
  • Manage agendas, timelines, materials, and follow-up actions
  • Capture ideas, organize notes and manage deadlines for speeches and projects
  • Track strategic initiatives and executive-level commitments
  • Support the cadence of executive leadership meetings
  • Track decisions, priorities and follow-through
  • Ensure alignment and clarity across senior leadership
  • Coordinate executive offsites, planning sessions, and strategic meetings
• Travel, Events & External Engagement
  • Manage travel logistics, itineraries and preparation materials
  • Prepare executive briefings for all trips, meetings, and events
  • Support major Ragan conferences and leadership appearances
  • Maximize relationship ROI for speaking engagements, partner meetings and industry events
• Operations & Special Projects
  • Own special projects that require confidentiality, discretion, and execution rigor
  • Manage cross-functional initiatives on behalf of the CEO
  • Maintain executive dashboards, tracking systems, and workflows

Qualifications

• 7+ years supporting a CEO, founder, or senior executive
• Experience in media, professional services, consulting, technology, or similar environments preferred
• Bachelor’s degree required

Requirements

• Exceptional judgment and emotional intelligence
• Strong written and verbal communication
• Advanced calendar and priority management skills
• High discretion and confidentiality
• Proactive, anticipatory mindset
• Ability to meet in person in NYC or CT at least 1x/month; other travel is required (3-4/year)

Personal Attributes

• Executive presence
• Polished, confident, and professional
• Naturally organized and detail-oriented
• Strategic thinker who enjoys solving problems
• Thrives in fast-paced, high-performance environments
• Comfortable saying no on behalf of the CEO

Why This Role Is Special

This is not a traditional Executive Assistant role. You will:

• Operate as a strategic partner to a nationally recognized CEO
• Have direct exposure to executive decision-making, strategy, growth planning and brand leadership
• Influence the effectiveness of a fast-growing company
• Help shape the future of one of the most influential brands in communications and leadership

Compensation & Benefits

• Competitive, market-aligned compensation based on experience, with full transparency shared early in the interview process to ensure alignment.
• Comprehensive benefits, including:
• Health, dental, vision
• 401(k) with employer match
• Company-paid disability and life insurance
• Generous PTO and paid holidays
• Professional development support
• Competitive salary
• Travel and event exposure
• Long-term career opportunity

How to Apply

We’re looking for someone who pays close attention to detail – the kind of communicator who reads between the lines. To demonstrate that, please include a brief cover letter explaining:

• What excites you about this Executive Assistant role, and why you feel you’d be successful in supporting Ragan’s CEO and leadership team.

Applications without a cover letter will not be considered – this helps us identify candidates who take the time to fully read and engage with our job description.