[Hiring] Executive Assistant @Uptalent.io

Role Description

We are hiring a high-caliber Executive Assistant to work directly with a Principal in a fast-growing real estate investment and development company. This is not a traditional administrative role. It is designed as a stepping stone into an Operations Associate / Operations Manager path, with direct exposure to acquisitions, capital raising, construction, leasing, and asset management. You will play a key role in building structure, improving execution, and helping scale the business.

Key Responsibilities

• Principal Productivity & Execution
  • Run weekly time reviews and generate actionable summaries
  • Track performance against an “ideal day” structure and identify gaps
  • Review dashboards (Asana, time tracking) to surface priorities
  • Send daily priority updates (tasks, decisions, follow-ups)
  • Apply clear frameworks for prioritization, delegation, and scheduling
• Inbox, Calendar & Follow-Ups
  • Manage calendar, meetings, and confirmations
  • Maintain daily inbox organization (prioritize, delegate, clean)
  • Track follow-ups and ensure nothing falls through the cracks
  • Maintain and act on “waiting on others” lists
• Operations & Business Support
  • Keep Google Drive and internal documentation structured and updated
  • Maintain CRM hygiene (HubSpot) and investor follow-ups
  • Support reporting, KPI tracking, and dashboard updates
  • Assist with vendor coordination and project tracking
  • Support property management workflows and leasing coordination
• Systems & Process Optimization
  • Build and refine SOPs across operations (leasing, investor communication, onboarding, etc.)
  • Maintain clear and usable documentation (Google Docs, Loom, checklists)
  • Improve cross-team workflows (acquisitions → rehab → lease-up)
  • Identify and implement simple system improvements and integrations
• Personal Support (Light)
  • Track and review personal budget and expenses
  • Support scheduling of personal and family activities

Qualifications

• 5–7 years of experience in EA, Operations, Chief of Staff, or similar roles
• Experience in real estate, PropTech, FinTech, or adjacent industries is highly preferred
• Proven experience building or improving systems and SOPs
• Strong ownership mindset with the ability to drive execution independently
• Excellent organization and attention to detail
• Strong written communication and documentation skills
• Proficiency with Google Workspace, Asana (or similar), and CRMs (HubSpot preferred)
• Comfortable blending business and personal executive support
• Availability during Pacific / Mountain Time working hours

Benefits

• Work for the most exciting companies in the North American Market
• Flexible schedules
• Work from anywhere
• Highly competitive compensation