[Hiring] Executive Assistant @GoGuardian

Role Description

We’re looking for an Executive Assistant to join and support our executive leadership team. In this role, you’ll play a critical part in driving operational excellence, strategic coordination, and team engagement across the organization. This position sits on our Executive Assistant team, reporting to the Manager of Executive Operations. The ideal candidate is a nimble self-starter who possesses deep administrative expertise, owns end-to-end logistics, demonstrates sound judgment, and takes a proactive approach to stay ahead.

What You'll Do

• Manage Complex Calendars & Priorities: Seamlessly coordinate multiple complex executive calendars and competing priorities, utilizing critical thinking to anticipate the needs of your executive without explicit direction.
• Coordinate Travel & Events: Arrange simple and complex travel arrangements (domestic and international) and execute high-quality event planning for offsites and large meetings, inclusive of managing budgets and logistics end-to-end.
• Drive Business Operations & Processes: Streamline workflows by processing expense reports and facilitating critical business contracts/POs in alignment with procurement policies. Proactively identify opportunities to increase efficiency and improve processes.
• Lead Communication & Meeting Prep: Manage leadership team rhythms (OpMechs, Staff meetings, etc.), serve as the key liaison by delivering meeting agendas and presentation materials, and lead follow-through/documentation on action items. Draft complex and sensitive correspondence on behalf of executives, handling sensitive material with the highest level of confidentiality.
• Support Projects & Team Enablement: Champion organizational strategy by managing cross-group programs/events (such as employee recognition, All Hands, etc.), assisting with new hire onboarding, and resolving issues in imaginative, practical ways.
• Business Context & Priority Alignment: Ensure a tight alignment across key business initiatives, priorities, and deliverables, to positively impact the executive you support through attending staff and other relevant meetings.
• Relationship Building & Brand Extension: Operate professionally as a thoughtful extension of the executive brand, working collaboratively across all seniority levels. Communicate effectively and professionally with customers and external contacts as a proxy for the executive(s) you support.

Qualifications

• 3+ years of experience supporting C-suite level executives.
• Able to effectively multitask under pressure, prioritize work, and quickly adapt to changing demands.
• Comfortable with utilizing AI and automating processes for maximum efficiency.
• A self-starter with a strategic and creative approach to problem-solving.
• Exceptional communication skills, both written and verbal, with a professional and approachable presence.
• Demonstrates a high level of organization with relentless attention to detail and accuracy.
• Exhibits a positive, energetic, and customer-service-oriented approach.
• Skilled at building and maintaining collaborative relationships across all organizational levels.
• Thrives in an unpredictable, fast-paced setting, with a strong appetite for creating and implementing necessary processes.
• College degree preferred.
• Eager to take initiative in a fast-paced, ever-changing, dynamic environment.
• Fueled by the opportunity to truly impact the education landscape.

Benefits

• Competitive pay, complete health insurance, 401(k) matching, and an employee equity plan.
• Flexible time off, paid holidays, paid parental leave, and a paid year-end holiday break.
• A robust catalog of benefits that support your professional growth and personal wellbeing, including work from home funds, fertility & adoption reimbursement, and more.
• A varied and challenging role in an innovative, global company.
• Supportive, driven colleagues who have your back and share your passion.