[Hiring] Executive Assistant @Distro

Role Description

We are seeking a highly organized, proactive Executive Assistant to provide direct support to the Owner of Anau. This is not a traditional administrative role—this position functions as a strategic partner and “right hand,” ensuring priorities are managed, details are handled, and nothing falls through the cracks. The ideal candidate is sharp, resourceful, and thrives on creating structure in a fast-paced environment. This role requires a high level of ownership, discretion, and the ability to anticipate needs before they arise.

Key Responsibilities

• Calendar & Scheduling Management
  • Manage and optimize the Owner’s calendar, including scheduling meetings, appointments, and priorities
  • Ensure time is allocated effectively and aligned with business priorities
  • Coordinate and confirm all meetings, including logistics and preparation
• Email & Communication Management
  • Organize and manage the Owner’s inbox, including prioritizing, flagging, and drafting responses
  • Ensure timely communication and follow-up on key items
• Travel Coordination
  • Arrange and manage all travel logistics, including flights, accommodations, and itineraries
  • Ensure seamless travel experiences with clear, organized plans
• Meeting Preparation & Follow-Through
  • Gather documents, materials, and information needed for meetings
  • Ensure the Owner is fully prepared in advance
  • Track action items and follow-ups after meetings
• Task & Priority Management
  • Maintain and manage an active to-do list for the Owner
  • Track requests, deadlines, and priorities to keep work moving forward
  • Provide reminders and accountability to ensure completion
• Operational Support
  • Assist with projects, coordination, and general operational needs
  • Act as a liaison between the Owner and internal/external contacts when needed

Company Description