[Hiring] Executive Assistant @Ling

Role Description

As an Executive Assistant supporting our company’s co-founders, Khwan and Simon, in both their professional and private lives, your mission is to provide seamless, efficient, and proactive administrative support that enables our co-founders to focus on high-leverage tasks. You will expertly manage communication channels, coordinate schedules, and oversee essential logistical tasks. You are driven by a passion for clear communication, problem-solving, and a commitment to excellence and you will uphold the company's core values.

Responsibilities

• Manage Slack and email communication for Khwan and Simon
• Manage calendar and appointments for Khwan and Simon (both professional and private)
• Handle various administrative tasks such as booking flights, planning travel, coordinating venues, purchasing items, and running personal errands as requested by the CEOs
• Shadow Khwan and Simon meetings and oversee AI-driven meeting documentation (e.g., Fathom, Otter); distill automated transcripts into concise, high-impact action items and strategic follow-ups
• Gain a deep understanding of the company’s business operations to help you work more effectively
• Provide general administrative support to other team members, when necessary
• Monitor and track both business and personal bank accounts, and prepare financial reports for monthly review
• Perform any other related tasks or projects as required
• Future responsibility: Help plan Khwan and Simon’s weekly schedules to ensure they prioritize high-leverage activities for the company

Qualifications

• Fluent in English (required) and a native Thai speaker (required), with impeccable communication and strong writing skills
• Minimum 2 years of experience in high-level executive assistance
• Experience working in a tech or startup environment; prior experience at a technology company is a plus
• Proven ability to manage multiple tasks and priorities in a fast-paced environment
• Proven proficiency and confidence in remote work environments
• Ability to handle sensitive information with the utmost professionalism and discretion
• A champion of Ling’s Company Values
• Based in Chiang Mai (preferred), or able to travel to Chiang Mai within a 1–2 hour flight

Desired Qualifications

• A proven multitasker, unfazed by a fast-paced setting
• A proactive problem-solver, spotting and solving issues before they arise
• Strong analytical and execution skills—able to quickly understand new requests and challenges, and solve them efficiently with high quality
• Tech-savvy with proficiency in using productivity tools such as Google Workspace, ClickUp, Slack, ChatGPT, and other emerging AI technologies
• Self-driven, comfortable working independently without constant direction
• A quick learner, adaptable and receptive to feedback

Benefits

• 13 Thai national holidays
• 17 personal holidays
• Group Health, Life & Accident Insurance after successful completion of probation
• Social security (if in Thailand)
• Annual performance-based salary review and bonus
• Wellness reimbursement - (gym, massage, or other wellness programs)
• Mental health support program (access to 2 psychologist sessions per month)
• Annual health check-up allowance
• Coworking space reimbursement for remote employees
• The possibility of home office, remote work, and work & travel
• Regular workshops for on-the-job learning and training
• Support for relevant external seminars and professional courses
• Friendly and collaborative team culture
• Regular team events & outings
• Annual company trip (Thailand or overseas)
• Life milestone recognition
• Free Ling App Premium access
• Free coffee, food, and snacks in the office
• Casual and friendly work environment (t-shirts and jeans welcome)

How To Apply

As part of the application process, we would like you to record a brief 2-minute video introduction to help us get to know you better. Please include the following in your video:

• A brief introduction of yourself - name, background, and a few personal details
• Why you’re interested in this position
• A highlight of your relevant skills or experience that make you a great fit for the role
• (Optional) Any personal interests or passions that help us understand who you are

Uploading your video:

• Once your video is ready, please upload it to Google Drive
• Ensure anyone can view the video via the Google Drive link
• Paste the link to your video into the application form