[Hiring] Executive Assistant @Emerging Travel Group

Role Description

As an Executive Assistant, you will play a pivotal role in coordinating schedules, organising meetings, and supporting the executive manager with essential administrative tasks. This is a full-time, remote position open to candidates residing in Europe and CIS.

Job Responsibilities

• Executive Time & Priorities
  • Manage the executive manager's calendar, ensuring focus on high-priority strategic topics
  • Screen requests, coordinate communications, and structure meeting agendas
  • Prepare briefs, materials, and presentations for meetings and leadership discussions
  • Manage travel arrangements and logistics
• Meeting & Communication Management
  • Take meeting notes, document decisions, and track follow-up actions
  • Ensure action items from leadership meetings are clearly assigned and completed
  • Support preparation and organization of leadership meetings, workshops, and events
• Execution & Coordination
  • Track key initiatives and action items across the Commercial organization
  • Follow up with teams to ensure deadlines and commitments are met
  • Highlight risks, delays, and blockers proactively
• Process & Visibility
  • Maintain dashboards, task trackers, and status reports for leadership visibility
  • Structure and improve internal workflows and planning processes
  • Support cross-team coordination and information flow
• Decision Support
  • Prepare brief summaries, reports, and presentation materials
  • Support data analysis and information gathering for leadership discussions
  • Maintain high standards of data organization and documentation within the team
  • Ensure the executive manager is fully prepared for key meetings and decisions

Qualifications

• 3+ years of experience in executive support, operations coordination, or similar roles
• Strong organizational and analytical skills
• Experience working with senior stakeholders and cross-functional teams
• Excellent Microsoft Office skills, particularly:
  • Excel (data organization, trackers, dashboards)
  • PowerPoint (executive presentations)
• Experience with task management tools (Asana, Notion, Monday, etc.)
• Comfortable working with data, dashboards, and reporting
• Languages: Advanced English

Benefits

• Flexible schedules and opportunity to work remotely
• Ambitious and supportive team who love what they do, appreciate each other, and grow together
• Internal programs for adaptation and training, development of soft skills, and leadership abilities
• Partial compensation for participating in external training and conferences
• Corporate English school: Group and individual lessons, speaking clubs with colleagues from all over the world
• Corporate prices on hotels and travel services
• MyTime Day Off - an extra non-working day without loss of compensation