[Hiring] Executive Assistant @Siemens Healthineers

Role Description

Join us in pioneering breakthroughs in healthcare. For everyone. Everywhere. Sustainably.

The Executive Assistant (EA) will play a critical role in providing high-level administrative, organizational, and operational support to senior leadership of Medical Affairs (ROS), Cardiac Radioablation and Research Collaborations. This role requires exceptional professionalism, discretion and the ability to operate effectively in a fast-paced, complex environment. The EA will serve as a key partner to leadership, enabling efficient execution of strategic, clinical and business priorities. Specific activities will include:

• Promote and follow proper compliance, confidentiality, and quality system requirements in all administrative and operational activities.
• Provide comprehensive calendar management, meeting coordination, and travel planning for senior leaders, including domestic and international engagements.
• Coordinate internal and external meetings, including preparation of agendas, briefing materials, presentations, and follow-up action items.
• Serve as a primary point of contact between executives and internal teams, external partners, government entities, and key stakeholders.
• Support cross-functional coordination across medical affairs, regulatory, clinical research, marketing, and commercial teams as needed.
• Assist with preparation, editing, and formatting of reports, presentations, correspondence, and other executive-level documents.
• Track priorities, deadlines, and deliverables to ensure timely execution of leadership initiatives and commitments.
• Provide logistical and administrative support for regional, national, and international scientific, medical, and regulatory meetings.
• Handle sensitive and confidential information with the highest level of discretion and professionalism.
• Identify opportunities to improve administrative processes, workflow efficiency, and communication effectiveness.
• Leverage internal resources and tools to support leadership effectiveness and organizational alignment.

Qualifications

• Associate’s degree required; bachelor’s degree or equivalent experience preferred.
• Minimum 5+ years of experience supporting senior executives in a matrixed organization.
• Prior experience in healthcare, medical devices, life sciences, or a regulated industry is strongly preferred.
• Excellent verbal and written communication skills in English required.
• Strong organizational skills with the ability to manage multiple priorities and complex schedules simultaneously.
• Demonstrated ability to operate effectively in a fast-paced, high-visibility, and confidential environment.
• High level of professionalism, judgment, and interpersonal skills.
• Proficiency with standard business software (Microsoft Office, collaboration tools, and travel/expense systems).
• Ability to work independently while collaborating effectively with global teams.

Requirements

• Percentage Travel Required: 2-5% based on business need.

Benefits

• Medical insurance
• Dental insurance
• Vision insurance
• 401(k) retirement plan
• Life insurance
• Long-term and short-term disability insurance
• Paid parking/public transportation
• Paid time off
• Paid sick and safe time