[Hiring] Executive Assistant @The VA Group

Role Description

We are seeking a highly organized, proactive, and strategic Executive Assistant to support the CEO in managing his communications, calendar, coaching initiatives, and speaking engagements. The ideal candidate acts as a trusted right-hand, ensuring priorities are met, action items are executed, and all operational and client-facing responsibilities run seamlessly. This role requires a detail-oriented problem solver who can anticipate needs, streamline processes, and maintain executive-level efficiency.

Key Responsibilities:

• Executive Operations & Communication Management
  • Review and synthesize call transcripts and communications, extracting actionable insights and ensuring follow-up items are executed.
  • Manage email, messages, and calendars, prioritizing high-value items and reducing distractions.
  • Maintain and organize digital assets, including Google Drive and internal documentation.
  • Keep Tony accountable for deadlines, deliverables, and strategic objectives.
• Coaching & Engagement Oversight
  • Prepare, maintain, and update high-level notes for coaching calls.
  • Track ongoing initiatives, follow-ups, and key discussion points.
  • Coordinate scheduling, materials, and logistics to ensure smooth coaching operations.
• Speaking Engagement & Content Coordination
  • Oversee the preparation of presentations and speaking materials, leveraging tools like Gamma AI for executive-level outputs.
  • Coordinate with event organizers and agents for content, logistics, and post-event follow-ups.
  • Drive attendee engagement for webinars, masterclasses, and speaking events.
• Relationship & Lead Management
  • Proactively follow up with leads, webinar attendees, and key contacts to nurture relationships.
  • Ensure strategic initiatives and opportunities are tracked and acted upon promptly.

Qualifications

• Exceptional organizational, time-management, and problem-solving skills.
• Strong proficiency in Google Workspace and modern productivity tools.
• Confident in executive-level communication, both written and verbal.
• Ability to anticipate needs, prioritize strategically, and maintain discretion.
• Proactive, self-motivated, and able to handle multiple high-priority initiatives simultaneously.

Requirements

• Headset: USB headset with noise cancellation.
• Webcam: Working webcam.
• Computers: Primary and backup computer with at least i5 to i7 processor and 8GB RAM.
• Internet: Main internet service speed of at least 25 Mbps wired connection; backup internet speed of at least 10 Mbps.

Benefits

• Job security and stability.
• Exceptionally supportive team.
• Opportunities for career growth.
• Fun work environment.

Schedule

• Full-Time and/or Part-Time (PST, MST, EST, or CST).

Location

• This is a remote position.