[Hiring] Executive Assistant @Indiana ABA Institute

Role Description

The Executive Assistant at Indiana ABA Institute is an opportunity that offers a rich and rewarding working environment. Assisting executive level management and performing a wide range of administrative duties, the Executive Assistant facilitates the smooth running of our office.

• Act as the primary point of contact between executives and internal/external clients.
• Manage the organization and scheduling of meetings and appointments for executive staff.
• Prepare reports, memos, invoices, letters, and other documents using word processing, spreadsheet, database, or presentation software.
• Support the executive in the organization's strategic initiatives, including project management and follow-up.
• Conduct research and data analysis as needed to support decision making.
• Manage detailed expense reports and reconciliation for the executives.
• Maintain office supplies inventory and anticipate office needs.
• Develop and maintain an efficient documentation and filing system.

Qualifications

• A bachelor's degree or equivalent work experience is required.
• A minimum of 3 years executive assistant or relevant administrative experience is essential.
• Strong organizational skills and the ability to prioritize multiple tasks seamlessly with excellent attention to detail.
• Demonstrated ability to handle confidential information with discretion.
• Excellent written and verbal communication skills.
• Strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, and external partners.
• Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint).
• Problem solving capabilities necessary to accomplish the duties and tasks of the position.
• Ability to react with appropriate urgency to situations and events that require quick response or turnaround.

Benefits

• Comprehensive Health Insurance, including dental and vision benefits.
• 401(k) retirement plan with employer matching.
• Paid time off and flexible schedule.
• Opportunities for professional development and advancement.
• Positive and collaborative working atmosphere.
• Participation in yearly employee wellness programs.