[Hiring] Executive Assistant @Talent Sam

Role Description

This role involves providing comprehensive administrative support to the CEO and ensuring efficient communication with clients.

• Manage calendars, appointments, meetings, and travel arrangements.
• Serve as a primary point of contact for clients — ensuring all communications are handled professionally and promptly.
• Draft, proofread, and manage correspondence with exceptional written and verbal accuracy.
• Prepare meeting materials, reports, and follow-ups.
• Maintain organized systems for documentation and project tracking.
• Handle confidential information with discretion and professionalism.
• Assist in creating and managing invoices & contracts (experience a plus).
• Support the CEO in coordinating with internal and external stakeholders.
• Identify opportunities to improve efficiency and anticipate the CEO’s needs.
• Conduct ad-hoc marketing tasks such as sales outreach, data entry, social media messaging.

Qualifications

• 1-2 years of experience in a similar role a plus.
• Proven experience as an Executive Assistant, Personal Assistant, or in a similar administrative support role.
• Exceptional written and spoken English communication skills.
• Strong organizational skills with keen attention to detail.
• Ability to manage multiple priorities independently with minimal supervision.
• Confident and professional in client interactions.
• Proficient in Microsoft Office Suite and Google Workspace (Docs, Sheets, Drive, Calendar).
• Tech-savvy with the ability to quickly learn new tools and systems.
• Strong problem-solving skills and a proactive mindset.
• Flexible, adaptable, and eager to learn.
• Experience with invoice creation and basic financial admin is an advantage.

Benefits

• Opportunity to work closely with a visionary CEO.
• Collaborate with some of the most exciting hospitality and leisure brands in the world.
• Be part of a high-performance, supportive team that values results, collaboration, and innovation.
• Access to ongoing training and growth, with the freedom to bring your ideas to life.
• Make a meaningful impact on the company’s success and client relationships.