[Hiring] Executive Assistant @Webai

Role Description

The Executive Assistant – Public Sector will provide high-level administrative and operational support to the Public Sector leadership team. This role is ideal for someone who thrives in a fast-paced startup or government environment, excels at organization and communication, and can manage multiple priorities with discretion and attention to detail.

The ideal candidate will act as a central point of coordination for the Public Sector team—ensuring smooth day-to-day operations, assisting with scheduling and documentation, and supporting strategic initiatives as webAI expands its footprint in the public sector AI space.

• Provide administrative and logistical support to the Public Sector leadership team, including scheduling meetings, managing calendars, and coordinating travel arrangements.
• Prepare briefing materials, agendas, and meeting notes for internal and external meetings.
• Support project management efforts by tracking deliverables, deadlines, and action items across departments.
• Liaise between internal technical, legal, and operations teams to support contract execution, procurement, and compliance requirements for government clients.
• Maintain organized documentation and records for contracts, correspondence, and government-related materials.
• Assist with expense tracking, purchase requests, and budget coordination in partnership with Finance and Operations.
• Coordinate logistics for conferences, public-sector events, and external stakeholder engagements.
• Support onboarding and internal communications for new hires joining the Public Sector team.
• Manage sensitive information with discretion, ensuring confidentiality and professionalism at all times.

Qualifications

• Bachelor’s degree in Business Administration, Public Administration, or a related field.
• 2–5 years of experience providing administrative or operational support in a fast-paced environment (start-up, tech company, or government organization preferred).
• Exceptional organizational skills with strong attention to detail.
• Proficiency in Google Workspace (Docs, Sheets, Calendar, Drive) and productivity tools such as Slack, Notion, and Zoom.
• Strong written and verbal communication skills.
• Ability to prioritize and handle multiple projects with tight deadlines.
• Professionalism, discretion, and sound judgment in handling confidential matters.
• Self-starter with the ability to anticipate needs and take initiative in a growing, evolving environment.

Requirements

• Experience supporting executives or teams in the public sector, government contracting, or technology fields.
• Familiarity with procurement processes, compliance requirements, or project coordination for government clients.
• Exposure to AI, software, or technical environments and an interest in emerging technologies.
• Experience working across distributed or hybrid teams.
• Demonstrated ability to build relationships and communicate effectively across all levels of an organization.

Benefits

• Competitive salary and performance-based incentives.
• Comprehensive health, dental, and vision benefits package.
• 401k Match (US-based only)
• $200/mo Health and Wellness Stipend
• $400/year Continuing Education Credit
• $500/year Function Health subscription (US-based only)
• Free parking, for in-office employees
• Unlimited Approved PTO
• Parental Leave for Eligible Employees
• Supplemental Life Insurance