[Hiring] Executive Assistant @Moonvalley Ai
Mar 13, 2025 - Moonvalley Ai is hiring a remote Executive Assistant. đź’¸ Salary: unspecified. đź“ŤLocation: UK.
Role Description
As we scale, we’re looking for a highly organized and proactive Executive Assistant to support our Chief Scientific Officer (CSO) and AI research team, who are based in London. You will be the key operational backbone, ensuring the team runs smoothly and efficiently. You’ll provide high-level administrative support, manage complex schedules, coordinate meetings, and assist with research-related projects. Your ability to anticipate needs, handle confidential information with discretion, and navigate a fast-moving AI environment will be crucial.
- Executive Support – Manage the CSO’s schedule, coordinate meetings, prepare briefings, and serve as a key contact, provide support during core working hours that align with the CSO’s schedule, typically late morning to early evening.
- Office Management & Events – Assist in managing the office environment, coordinating events, and improving workspace organisation.
- Team Coordination – Organize research meetings, workshops, travel for conferences, speaking engagements and coordinating with EAs across time zones.
- Operations & Project Support – Assist with hiring logistics, internal documentation, and process improvements.
- Stakeholder Communication – Liaise with internal teams and external partners to streamline workflows.
- Confidential & Strategic Support – Handle sensitive information with discretion and ensure smooth day-to-day operations.
Qualifications
- Experienced EA with 3+ years supporting senior executives, ideally in AI, deep tech, or a research-driven tech startup.
- Ability to work effectively in a remote environment, using Slack and other digital tools to stay connected and aligned with the CSO.
- Highly organized, detail-oriented, and proactive, with the ability to anticipate needs.
- Comfortable working in a fast-paced, high-growth, ambitious and highly innovative startup with shifting priorities.
- Able to handle confidential information with discretion and professionalism.
- Bonus: Familiarity with AI research, academic environments, or technical teams.
Requirements
- Anticipate occasional late nights and weekends dedicated to our mission.
- Motivated by deeply technical problems and the opportunity to build (and own) a generational technology company.
Benefits
- All business roles at Moonvalley are hybrid positions by default, with some fully remote depending on the job scope.
- Meet a few times every year, usually in London, UK or North America (LA, Toronto) as a company.
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| đź“Ť | Be aware of the location restriction for this remote position: UK |
| ‼ | Beware of scams! When applying for jobs, you should NEVER have to pay anything. Learn more. |
|
Salary
đź’¸
unspecified
|
Remote
Location
UK
|
|
Job Type
full-time
|
Posted
Mar 13, 2025
|
| đź“Ť | Be aware of the location restriction for this remote position: UK |
| ‼ | Beware of scams! When applying for jobs, you should NEVER have to pay anything. Learn more. |
