[Hiring] Executive Administrative Assistant @Humana

Role Description

Humana is seeking an Administrative Assistant who has experience supporting executive level leadership to join the team as an Administrative Assistant 3 working remote. Reporting directly to the SVP, Chief Strategy and Corporate Development Officer, you will manage, prioritize and complete tasks for 2-3 senior level executives and their organizational needs.

• Communicate to internal and external stakeholders, partners, providers, and corporate and community leaders.
• Manage and maintain calendars/schedules using sound judgment to prioritize meetings.
• Coordinate internal and external meetings which may involve scheduling meeting times, making travel arrangements for attendees, and ensuring that various meeting amenities are available.
• Complete expense reconciliation accurately and timely for leaders supported.
• Assist leadership team with presentations, responses to requests, reports, meeting agendas and meeting materials.
• Maintain and manage travel schedules (scheduling appointments, making travel arrangements, etc.).
• Determine proper course of action for incoming requests, calls and correspondence, directing to appropriate person or operational area.
• Anticipate needs before they happen and take initiative to eliminate any potential bottlenecks which may arise.

To be successful in this role, you must have the ability to perform at a high-intensity pace, juggling multiple projects with a positive attitude while producing a quality work product and maintaining strict confidentiality.

Qualifications

• 5+ years of experience supporting multiple senior level executives in a large and complex organization.
• Experience managing many details for executive leaders related to calendaring/scheduling, follow-up requests, travel-related planning, etc. simultaneously with low rate of error.
• Proven experience in coordinating complex travel arrangements for senior leaders, including booking flights, accommodations, ground transportation, and managing itinerary changes as needed.
• Proficient in Microsoft Outlook, Word, and PowerPoint to include office suite of technology.
• Demonstrated proficiency in navigating and utilizing multiple systems and software applications concurrently to efficiently manage tasks and workflows.
• Demonstrates a high level of professionalism, including strong executive presence and polished corporate demeanor, in all interactions with internal and external stakeholders.
• Models confident, effective communication and consistently represent the organization’s values and standards.
• Exhibits exceptional attention to detail, ensuring accuracy and thoroughness in all tasks and deliverables, while consistently handling sensitive information with discretion and maintaining confidentiality in all professional matters.
• Demonstrates the ability to balance multiple initiatives and effectively prioritize workload, while maintaining flexibility to support urgent business needs and requests.

Requirements

• Associate's or Bachelor’s Degree.
• Proficient in Microsoft Excel.
• Experience proof-reading/editing.
• Experience with expense reports and reviewing financial documents to align with company policy.

Benefits

• Health benefits effective day 1.
• Paid time off, holidays, volunteer time and jury duty pay.
• Recognition pay.
• 401(k) retirement savings plan with employer match.
• Tuition assistance.
• Scholarships for eligible dependents.
• Parental and caregiver leave.
• Employee charity matching program.
• Network Resource Groups (NRGs).
• Career development opportunities.