[Hiring] Events Specialist @Aptia Insurance Service Group LLC
Mar 26, 2025 - Aptia Insurance Service Group LLC is hiring a remote Events Specialist. 💸 Salary: unspecified. 📍Location: USA.
Role Description
We are seeking a talented, experienced Events Specialist to join our team and support our growth efforts and client engagements in the benefits administration industry. We value organization, collaboration, and a passion for excellence. The successful candidate will have the opportunity to contribute to the success of our organization by planning and executing impactful events, including trade shows, conferences, and hosted client engagements, that enhance Aptia’s brand presence and drive business opportunities. This role can be remote with occasional travel required.
- Play a key role in the execution of our event strategy
- Manage event logistics and coordinate with stakeholders
- Elevate Aptia’s brand at industry events
What you'll be doing
- Assist in planning and executing Aptia-hosted events, national conferences, and strategic meetings
- Lead the end-to-end planning of events, ensuring all logistical details are seamlessly executed
- Manage relationships with conference organizers, vendors, and venue staff
- Develop comprehensive event timelines and task lists
- Oversee venue selection, contract negotiations, catering, A/V needs, room layouts, and transportation
- Manage hotel accommodations, including room blocks, guest reservations, and special attendee requests
- Plan and coordinate transportation arrangements for attendees, speakers, and staff
- Order, track, and distribute branded swag and promotional materials
- Work cross-functionally with internal teams and external vendors
- Develop and manage event registration processes
- Monitor RSVPs and maintain accurate attendee lists
- Handle confirmations, reminders, and post-event follow-ups
- Support VIP attendees with travel needs and customized event experiences
- Manage event marketing efforts to drive attendance and engagement
- Coordinate outreach strategies to connect with attendees
- Develop and maintain event schedules
- Support media and public relations opportunities
- Attend events to provide on-site support and oversee logistics
- Ensure branding, booth displays, and promotional materials are properly set up
- Serve as the main point of contact for event staff, vendors, and internal team members
- Oversee booth operations and engagement strategies
- Coordinate live social media updates and event photography
- Oversee the selection, ordering, and distribution of promotional items and branded swag
- Manage inventory to ensure promotional materials are readily available
- Track event performance, collect attendee feedback, and assist with post-event analysis
- Conduct debrief meetings to assess event success
- Coordinate with sales teams to share attendee insights
- Manage post-event communications, including thank-you emails and surveys
Qualifications
- Minimum of 3 years of experience in corporate event planning, trade show management, or a related role
- Experience coordinating B2B events, trade shows, and industry conferences
- Strong project management skills
- Excellent communication and interpersonal skills
- Willingness to travel nationally as required for events
- Ability to work cross-functionally and collaborate with sales, marketing, and external partners
- Experience managing event budgets and negotiating contracts
How to apply
If you are interested in this role, then we’d love to hear from you. Please go ahead and click apply and submit your resume with appropriate contact information.
Aptia is committed to creating a diverse, inclusive and equitable work environment. At Aptia, fostering an equitable and inclusive environment for all our people to flourish is a priority. We are an equal opportunity employer and aim to attract and retain the best people without attention to age, background, disability, ethnic origin, family duties, political affiliation, race, religion, gender and sexual orientation. If there are any reasonable adjustments we can make to the recruitment process to ensure it is accessible to you, we encourage you to reach out to us.
Similar Remote Jobs
More jobs at Aptia Insurance Service Group LLC
-
Project Management unspecified USAMar 27, 2025
-
Sales / Business unspecified USAMar 26, 2025
More All Others jobs
-
All others $55,000 to $65,000 plus annual bonus USAMar 29, 2025
-
All others unspecified USAMar 29, 2025
More jobs in USA
-
Software Development unspecified USAMar 29, 2025 -
Customer Service unspecified USAMar 29, 2025
Kickstart Your Job Search
Unlock 54,400 additional remote jobs, advanced search & email notifications
Too many emails? Declutter your inbox with Meco
Your home for reading newsletters
| 📍 | Be aware of the location restriction for this remote position: USA |
| ‼ | Beware of scams! When applying for jobs, you should NEVER have to pay anything. Learn more. |
|
Salary
💸
unspecified
|
Remote
Location
USA
|
|
Job Type
full-time
|
Posted
Mar 26, 2025
|
| 📍 | Be aware of the location restriction for this remote position: USA |
| ‼ | Beware of scams! When applying for jobs, you should NEVER have to pay anything. Learn more. |
