[Hiring] Events Director @How to Manage a Small Law Firm

Role Description

Not Your Average Events position… Are you a go-getter? Easily bored by tedious jobs? Looking for the excitement and opportunities that come from being part of a fast-growing, entrepreneurial company? An experienced events professional that's looking for the rush of events work but would rather not be living out of a suitcase anymore… If so, then we have an amazing opportunity for you!

The Event Director is responsible for managing the successful production of all events for How To Manage A Small Law Firm. Success is measured by both objective and subjective criteria that will change over time with feedback from the Director & Leadership Team:

• Events meet the companies core objectives of member retention, community, and profitability
• Hotel & Vendor contracts are actively negotiated to meet the needs of the participants and budget constraints
• Event details are proactively addressed and “fires” are prevented before they start
• Collaborate with presenters so they are well supported, are able to deliver content with excellence, and maintain profitability
• Participants receive an elevated experience and strong, proactive communication

Supervisory Responsibilities:

• Responsible for leading and managing the entire events team to deliver excellence and profitability with all events

Duties/Responsibilities:

• Work collaboratively with leadership team to develop annual event strategy and schedule
• Work collaboratively with leadership team proactively project attendance, rooms blocks, food & beverage needs, budgets, etc
• Lead event team to produce all events & workshops with excellence and high attention to detail
• Procure, negotiate, and sign event contracts with venues and manage any changes, as needed
• Procure, negotiate, and contract event vendors and manage any changes, as needed
• Manage all event budgets and ensure adherence to budget guidelines and maintain profitability
• Prepare standardized templates for events to ensure consistency and excellence in delivery
• Manage onsite Event & AV staff to ensure smooth event production
• Manage all event inventory including basic AV equipment, event supplies, promotional materials, printed materials, etc
• Manage event audiovisual requirements, budgets & team
• Manage event related communication with event participants and HTM staff
• Work collaboratively with leadership team to design and develop future production value improvements and procedure/system enhancements to maximize client experience and staff efficiency

Qualifications

• Minimum 5 years in an event leadership role
• Strong experience in contract negotiation required
• Experience in producing high frequency events with 300-800 attendees
• Experience producing personal development and/or sales focused events is an asset

Requirements

• Strategic & Proactive
• Problem Solving and Analytical Ability
• Great Communication Skills
• Self-Starter/Responsible/Work Independently
• Diplomatic/Tactful
• Intellectually Curious
• Assertive without being aggressive
• Non-judgmental
• Willing to be held accountable to goals
• Flexible and has a tolerance for ambiguity
• Comfortable working in a growth environment
• Tech-friendly (and willing to learn new technology)

Physical Requirements

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.

Travel

• Travel will be required for quarterly conference and workshop participation.
• Additionally, some travel may be required for venue site inspections for planning purposes.

Position Type/Expected Hours of Work

This is a full-time position, and hours of work and days are to be determined in conjunction with supervisor. Occasional evening and weekend work may be required as job duties demand.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Please note that at this time we are only able to consider candidates who are based in one of our hiring states: Arizona, Colorado, Florida, Georgia, Illinois, Maryland, Michigan, North Carolina, New Jersey, New York, Pennsylvania, Texas, Virginia, or Washington.