[Hiring] Events Associate @Nava PBC

Role Description

As Nava continues to grow, the demand for events to support internal teams, engage clients, and expand our brand through external conferences is increasing. The Events Associate will play a key role in supporting our expanded events program by assisting with internal, external, and virtual events. This position is essential in helping us scale our efforts, seize new opportunities, and amplify our impact through polished, seamless experiences.

• Plan small to medium size in-person and virtual events including presentations, networking events, dinners, and receptions
• Research and recommend venues and vendors needed for the event
• Draft and maintain event webpage content/RSVP form and track RSVPs
• Complete and follow event plan details
• Support speaker needs, including logistics and coordination
• Track budgeted expenses
• Serve as the on-site contact (primarily in Washington, DC) to oversee event logistics
• Send thank you messages to attendees and speakers post-event
• Compile and complete post-event reports to evaluate success and identify areas for improvement
• Support Nava's participation in external events and conferences
• Setup planning files and Slack channels for internal communication and event coordination
• Communicate regularly with internal teams before, during, and after events to ensure alignment and readiness
• Register and prepare fellow Navanauts for event participation and success
• Prepare and coordinate outbound and inbound shipments
• Manage relationships with vendors including catering, AV, transportation, and event platforms (for virtual events)
• Negotiate and secure quotes for event products and services
• Track and maintain event supply inventory
• Coordinate outbound shipments of event materials and supplies to staff traveling for events
• Secure and manage virtual event platforms (e.g., Zoom, Teams, Google Meet, etc.)
• Assist with preparing and updating events calendars
• Support external events tracking throughout the year
• Help setup events and all staff meetings calendars, monitor progress, and keep calendars current

Qualifications

• Two years proven experience as an Events Assistant or Events Coordinator working with in-person and virtual events
• Experience participating in site visits, anticipating needs, knowing when to ask questions or dig deeper
• Strong interpersonal skills
• Exceptional attention to detail and problem-solving skills
• Flexibility to work evenings and travel as required
• Must be in the DMV area

Desired skills

• Bachelor’s degree in Event Management, Hospitality, Marketing, or a related field
• Effective communication/teamwork
• Problem solving
• Adaptability

Compensation

$70,000 — $75,000 USD

Other requirements

• Legal authorization to work in the United States
• Ability to meet any other requirements for government contracts for which candidates are hired
• Work authorization that doesn’t require visa sponsorship, now or in the future
• May be subject to a government background check or security clearance, depending on the contract

Benefits

• Health coverage — comprehensive medical, dental, and vision plans to support your overall health needs
• Insurance coverage — Nava provides disability, life, and accidental death insurance at no cost
• Time off — vacation, holidays (including Juneteenth), and floating holidays to rest and recharge
• Company holidays — enjoy 12 paid federal holidays each year on top of your regular PTO
• Annual bonus — when Nava meets its goals, eligible employees receive a performance-based annual bonus
• Parental leave — paid time off for new parents, plus weekly meals delivered to your home
• Wellness program — full platform offering physical, mental, & emotional health resources & support tools
• Virtual care — see doctors online with no copay through UnitedHealthcare’s virtual visit program
• Sabbatical leave — earn extended unpaid leave after continuous service for personal growth or rest
• 401(k) match — Nava matches 4% of your salary to support your retirement savings plan
• Flexible work — remote-first environment with flexibility built around your schedule and responsibilities
• Home office setup — company laptop & setup assistance provided via Staples for remote work needs
• Utility support — monthly reimbursement to help offset eligible home office utility expenses
• Learning opportunities — internal training programs and resources to help grow your professional skills
• Development opportunities — LinkedIn Learning access & an annual allowance for courses, tuition, & certs
• Referral bonus — get rewarded when you refer great people who join the Nava team
• Commuter benefits — pre-tax commuter programs to support in-office travel when applicable
• Supportive culture — A collaborative and remote-friendly team environment where people genuinely care