[Hiring] Event Production Assistant @Outsourcey

Role Description

Looking to take your career to the next level? Then this role is for you! Join Outsourcey and be part of our mission to revolutionize global talent expansion! We connect businesses with dedicated full-time teams in the Philippines, offering cost-efficient solutions without compromising quality. Join us and help elevate businesses with complete control and comprehensive support, let's shape the future of work together!

Qualifications

• Event Industry Experience: Minimum 2.5-5 years working in event planning, production, or operations; hotel and conference events, familiar with the structure and pace of event timelines and deliverables.
• Strong Organizational Skills: Able to juggle multiple projects, timelines, and stakeholders simultaneously without losing sight of the details.
• Communication & Follow-Through: Excellent written and verbal English communication; proactive in flagging issues and confident in managing client and vendor follow-ups.
• Tech-Savvy & Adaptable: Comfortable navigating platforms for project management, event registration, scheduling, and virtual meeting software; quick to learn new tools. (Microsoft/ Google suite) Asana: Project Management tool is a plus.
• Execution-Focused: Takes initiative and works independently to complete tasks efficiently and accurately based on direction from leadership or established SOPs.
• Collaborative Mindset: Able to work remotely while functioning as a trusted team member and liaison for various event components, adapting to shifting needs.

Requirements

• Confidently manage multiple projects at once, juggle tasks with ease, and thrive in a fast-paced environment.
• Attention to timing and detail is key, especially when it comes to specific events.
• A strong background in business is essential to help drive success across the board.

Core Responsibilities

• Project Coordination & Support: Assist with the end-to-end planning and execution of physical, virtual, and hybrid events, maintaining alignment with strategic goals, budgets, and deadlines.
• Client & Vendor Liaison: Coordinate communications with vendors, venues, and clients; schedule calls, confirm logistics, and follow up on timelines and deliverables to ensure seamless event flow.
• Event Asset Management: Organize and update creative and production files, documentation, timelines, and run-of-show materials; manage real-time updates for event deliverables.
• Virtual Event Execution: Support the production of online events and meetings by preparing digital assets, organizing participant materials, and troubleshooting basic tech issues as needed.
• Administrative & Scheduling Tasks: Handle day-to-day administrative needs, including inbox and calendar management, scheduling meetings, tracking RSVPs, and assisting with internal task management tools.
• Research & Resource Coordination: Source potential venues, vendor services, or event-related technology platforms; compare pricing, quality, and availability to assist in final decision-making.

Benefits

• Competitive salary
• Opportunity to shape the HR function of a rapidly growing BPO.
• Work closely with a team of industry leaders who have successfully scaled BPOs in the past.
• Career growth and development opportunities.

Please attach your CV and we will be in touch for a confidential chat. Let's do great things together! This is a remote position.