[Hiring] Event Coordinator @Opus Agency

Role Description

We’re seeking a highly organized, detail-driven, and proactive Event Coordinator to support the agency teams in all aspects of event management, including serving as support staff on workstreams as well as owning components on small to medium-scale programs. You must bring strong attention to detail, effective communication skills, and a collaborative, solution-oriented mindset. Someone who thrives in a dynamic environment who is passionate about delivering exceptional event experiences.

Qualifications

• 1 - 2 years of experience, preferably in the event management / hospitality fields
• Bachelor's Degree (B.A.) from four-year institution preferred

Requirements

• Support the successful delivery of assigned workstreams, ensuring alignment with event objectives, client expectations, and internal standards.
• Follow established agency processes, tools, and best practices to ensure consistent, high-quality execution across all workstreams.
• Coordinate and maintain clear, timely communication with internal teams, vendors, and partners via email, phone, and project tools.
• Assist in sourcing and managing vendors, ensuring deliverables are completed on time, within budget, and aligned with project specifications.
• Partner closely with Project and Workstream Leads, providing proactive updates and support to keep deliverables on track.
• Monitor and report on assigned tasks, regularly updating Leads on progress, risks, and proposed solutions.
• Escalate issues or exceptions as needed and maintain open communication with managers regarding challenges, priorities, and support needs.
• Contribute to a collaborative team environment by demonstrating a positive attitude, flexibility, and willingness to support team needs.
• Participate actively in team and project meetings, preparing materials as needed and ensuring follow-through on action items.
• Maintain confidentiality of all client, agency, and project information at all times.
• Participate in domestic and international travel to support event execution on-site, including both assigned programs and additional events in an on-site support capacity as needed.

Benefits

• Full time position
• Opportunities for growth and development
• Health & Dental Insurance (choice of plans)
• 100% Employer paid short-term disability and life insurance
• Opportunity to elect additional life insurance and LTD insurance at employee expense
• Paid parental leave
• Opportunity to contribute pre-tax dollars to flexible spending accounts
• 401(K) with employer match
• Flexibility in work schedules
• Generous time off