[Hiring] Event Coordinator @Young Life

Role Description

If you are currently on Young Life staff, please do not apply through this external jobs board. To apply for internal job opportunities, log in to Workday and use the Jobs Hub. Applying externally may delay your application and require you to resubmit internally.

At Young Life, our mission is to introduce adolescents to Jesus Christ and help them grow in their faith. We invite you to join us in this life-changing work, building relationships and creating spaces where young people feel seen, known, and loved.

Key Responsibilities

• Pre-Event Support:
  • Support the flow and rhythm of tasks across the event timeline
  • Actively participate in pre-event planning, including team documents, communications, data management, attendee and rooming lists, material procurement, shipping, and inventory management
  • Organize, track, assemble, and coordinate on-site materials and deliverables
  • Assist with maintaining and pulling reports and historical event records across various systems
  • Run errands, assist with online ordering, and manage expense tracking
• On-Site Event Support:
  • Traveling to pre-planning on-site meetings and to the event
  • Create and lead the organizing and packing, sending and unpacking of all materials to and from the event
  • Lead the on-site planning team’s task execution
  • Attend and assist in executing all team meetings on-site
• Post-Event Support:
  • Participate in unloading, organizing, inventorying, and distributing all items used at the event
  • Respond to guest inquiries, follow-ups, and sending out mailers
  • Finalize expenses and vendor invoicing
  • Collect survey responses, procure stats and reporting elements to assist in the production of the After-Action Report

Qualifications

• High school required and a minimum of 3 years of relevant experience, or equivalent combination of education and experience required
• Experience in hospitality or fast-paced event environments preferred
• Highly professional and trustworthy, with confidence in engaging with executive leadership
• Calm under pressure and can manage receiving multiple requests simultaneously
• Strong organizational and multitasking skills with meticulous attention to detail
• Proficiency with Microsoft Office Software, Canva, Google Sheets, and Google Drive
• Self-starter with the ability to think critically, adapt, and independently resolve situations in real time
• Comfortable working on both administrative and hands-on physical tasks
• Excellent communication and follow-through with the event team and stakeholders

Requirements

• Work hours are flexible outside of the in-person requirements
• Extended hours, including evenings and weekends, are non-negotiable during event week
• Increased hours around key projects and event week
• Must have reliable transportation with willingness to run scheduled errands (mileage is reimbursable)
• Be able to lift or move boxes up to 15 lbs

Specific Working Conditions

• Remote working environment; travel when necessary
• Position is temporary, full-time through March 2028. Benefits are also offered for this position

Pay Transparency

In the U.S., the standard base pay range for this role is outlined below. This base pay range is for the U.S. and is not applicable to locations outside of the United States. The anticipated hourly rate for this position can range from $19.60-$24.53 depending on relevant education, experience, and location.