[Hiring] Documentation Squad @Bayer

Role Description

The Documentation Squad is responsible for ensuring the quality, consistency, and timely delivery of critical project documentation. You will act as a bridge between project managers, content creators, and the quality management system, managing the end-to-end lifecycle of documents.

Your Tasks and Responsibilities

• Content Guidance & Quality Review:
  • Facilitate the document review process by providing expert guidance on content structure and formatting.
  • Ensure all deliverables—including Data Migration Plans (DMP), Functional Mapping Designs (FMD), and Data Validation Notes (DVN) —meet organizational standards for clarity and consistency.
  • Act as the primary gatekeeper for document quality before they enter the formal approval workflow.
• Project Timeline & Stakeholder Alignment:
  • Synchronize documentation milestones with broader project and rollout schedules.
  • Partner closely with Project Managers and Document Owners (DMOCs) to track progress.
  • Proactively follow up with content creators to mitigate delays and ensure all required materials are delivered on schedule.
• Workflow & Approval Management:
  • Own the document approval workflow, ensuring a seamless transition between review stages.
  • Monitor pending actions and engage with designated approvers to ensure deadlines are met.
  • Identify and resolve bottlenecks in the approval process to maintain project momentum.
• Document Management Systems (ValGenesis) Support:
  • Serve as expert for ValGenesis tool, assisting team members with the correct uploading and indexing of documents.
  • Ensure proper folder placement, entity tagging, and accessibility for all project deliverables.
  • Maintain the integrity of the document repository to ensure audit readiness.

Qualifications

• Overall 5+ years of experience with preferred experience in documentation & any assignments done around change management.
• Familiarity with documentation tools, methodologies, and best practices.
• Strong ability to manage multiple timelines and hold stakeholders accountable for deadlines.
• A "sharp eye" for formatting inconsistencies and grammatical errors.

Soft Skills

• Proactive Communication: Ability to follow up with busy stakeholders in a professional and persistent manner.
• Time Management: Superior time-management skills to align documentation with shifting project rollouts.
• Collaboration: Comfortable working across different departments (Project Management, DMOCs, and Quality Assurance).
• Excellent knowledge of relevant best practices and standards related to documentation.
• Excellent problem-solving, analytical, and organizational skills.
• Strong communication skills with the ability to work effectively across teams, levels, and cultures.
• Familiarity with Agile methodologies and project management tools.

Location

India: Karnataka: Bangalore || Brazil: São Paulo: São Paulo || China: Liao Ning: DaLian || Costa Rica: San José: San José || Philippines: National Capital: Manila || Poland: Pomorskie: Gdańsk || Spain: Cataluña: Barcelona

Division

Enabling Functions

Reference Code

860747