[Hiring] Document Control Specialist @Habitat Group

Role Description

At Habitat Group, we are seeking a detail-oriented and organized Document Control Specialist who will play a crucial role in our operations by managing and maintaining all required project documentation. This individual will work cross-functionally with various departments to undertake administrative duties and ensure the smooth running of our business processes through efficient document control practices.

• Manage all company documents while ensuring their accuracy, quality, and integrity.
• Work with operational teams and other departments to ensure controls are in place regarding the creation, approval, review, modification, dissemination, and disposal of all documentation.
• Maintain the document management system (DMS), and develop, implement, and update document data management policies and procedures, ensuring they align with all legal and business requirements.
• Work collaboratively with project teams to ensure all documentation is done accurately and in a timely manner.
• Assist with communication during external audits, coordinating document retrieval and review as needed.
• Train colleagues as required on document management processes and standards to ensure companywide compliance.

Qualifications

• Bachelor's degree in Business Administration, Records Management, Library Science or a related field is required.
• Minimum of 3 years of document control experience, preferably in a similar industry.
• Excellent organizational skills and attention to detail.
• Strong written and verbal communication skills.
• Ability to manage multiple tasks and projects under tight deadlines.
• Proficiency with Microsoft Office Suite and experience with document management software.
• Certification in Records Management is an asset.

Benefits

• Competitive salary and comprehensive benefits package, including medical, dental, and vision insurance.
• Opportunities for professional development and advancement.
• Dynamic work environment with supportive team structure.
• Flexible work hours and remote work options.
• Generous paid time off policy, including holidays and sick leave.