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Court Reporting Administrator @1129 Epiq Systems Poland sp. z o.o.

[Hiring] Court Reporting Administrator @1129 Epiq Systems Poland sp. z o.o.

Mar 21, 2025 - 1129 Epiq Systems Poland sp. z o.o. is hiring a remote Court Reporting Administrator. 💸 Salary: unspecified. 📍Location: Poland.

It's fun to work at a company where people truly believe in what they are doing! Job Description: Summary and Purpose of role: The role of the court reporting administrator is to work alongside the resourcing and project management teams to ensure the smooth and efficient running of the day to day diary and billing management. The role primarily encompasses administrative functions but executive, liaison and communicative functions are to be expected. The administrative function of the role includes: billing and data entry, booking and providing quotes for travel and accommodation, obtaining, sharing and filing documents, and supporting court reporters on an ad-hoc basis. The executive function of the role will include: time management, planning and prioritization, flexible and creative thinking. The liaison and communicative aspects of the role includes relationship building and management (both internal and external), transparency, reactivity, and receptivity. Major activities and responsibilities (Job role primarily includes but is not limited to) ☐Manage the administration and handling of court documents: obtaining, filing, and distributing. ☐Processing independent contractor and vendor invoices and invoice queries. ☐Data entry: entering invoice fees into our billing platform. ☐Checking and entering independent contractor expenses, flagging anomalies and liaising with Project Managers accordingly. ☐Send weekly invoice reminders. ☐Track changes to invoicing for ongoing jobs and update the billing software accordingly. ☐Liaise with Billing team and Project Managers to sort through billing requests from clients and perform the relevant follow up actions. ☐Liaise with Accounts Payable on any discrepancies. ☐Provide the Sales team with accurate travel and accommodation quotes upon request. ☐Organize and book all independent contractor travel and accommodation. ☐Provide independent contractors with an itinerary for all work conducted remotely. ☐File receipts and provide monthly spreadsheet of costs spent on bookings. ☐ Keep records of losses and update appropriate teams/trackers. Interpersonal Management: ☐Work effectively as part of a team, take initiative in recognizing areas where support is required and offer assistance. ☐Flexible and adaptable in approach ☐Able to self-motivate and support other team members. ☐Problem solving abilities. ☐Communicates positively and efficiently both with internal teams and external contractors/vendors. ☐Professionally manages all queries (internal or external) ☐Answer all questions honestly. ☐Able to professionally manage workload and conflicting priorities. Additional responsibilities ☐Support the scheduling team, scheduling lead and scheduling manager with arranging the transactional diary and the booking of independent contractors. ☐Asist with reporter liaison duties: availability, general queries, and technical query escalation. ☐Communicating resources changes to project managers and project technicians where required. ☐Collaborate with all stakeholder teams to ensure provision of all required information. Providing timely response to queries and taking ownership of challenges which arise. ☐Record and manage transactional diary quality checks and liaise with the Quality and Training Manager regarding quality control targets. ☐Support project management team by working with clients to ensure a smooth service delivery. ☐ Asist with client queries and ensure communication is maintained between the internal teams. ☐Communicating client changes to the resourcing team where required. ☐Support with daily job confirmation and circulation of relevant documents when required. #LI-JM1 #LI-Remote If you like wild growth and working with happy, enthusiastic over-achievers, you'll enjoy your career with us! It is Epiq’s policy to comply with all applicable equal employment opportunity laws by making all employment decisions without unlawful regard or consideration of any individual’s race, religion, ethnicity, color, sex, sexual orientation, gender identity or expressions, transgender status, sexual and other reproductive health decisions, marital status, age, national origin, genetic information, ancestry, citizenship, physical or mental disability, veteran or family status or any other basis protected by applicable national, federal, state, provincial or local law. Epiq’s policy prohibits unlawful discrimination based on any of these impermissible bases, as well as any bases or grounds protected by applicable law in each jurisdiction. In addition Epiq will take affirmative action for minorities, women, covered veterans and individuals with disabilities. If you need assistance or an accommodation during the application process because of a disability, it is available upon request. Epiq is pleased to provide such assistance and no applicant will be penalized as a result of such a request. Pursuant to relevant law, where applicable, Epiq will consider for employment qualified applicants with arrest and conviction records. Epiq is a leading global provider of integrated technology and services for the legal profession, including eDiscovery, managed services, bankruptcy, class action and mass tort administration, federal regulatory actions and data breach responses. Our innovative solutions are designed to streamline the administration of litigation, investigations, financial transactions, regulatory compliance and other legal matters. Epiq’s subject-matter experts bring clarity to complexity, create efficiency through expertise and deliver confidence to our clients around the world. We strive for a cohesive, collaborative environment that focuses on group achievement. With over 8000 associates worldwide, Epiq operates in 19 countries and over 80 global locations.

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Back to Remote jobs  >   All others
Court Reporting Administrator @1129 Epiq Systems Poland sp. z o.o.
All others
Salary 💸 unspecified
Remote Location
Poland
Job Type full-time
Posted Mar 21, 2025
Apply for this position Unlock 53,142 Remote Jobs
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📍 Be aware of the location restriction for this remote position: Poland
‼ Beware of scams! When applying for jobs, you should NEVER have to pay anything. Learn more.
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