[Hiring] Coordinator, President's Office @International Table Tennis Federation

Role Description

The Coordinator is the operational backbone of the President’s Office. The role combines executive-level coordination with hands-on personal support, ensuring the President and the Office function smoothly across all time zones and operational demands.

The role spans the full breadth of the President Office's work, including:

• Drafting official letters and stakeholder correspondence
• Travel logistics
• On-the-ground operational support

The successful candidate will:

• Move fluently and proactively between coordination and practical, hands-on support
• Treat both coordination and support tasks with the same level of care, professionalism, and a service-oriented mindset

The position is remote-friendly but requires:

• A solid amount of international travel
• A willingness to work irregular hours, including evenings and weekends

Qualifications

• Demonstrated experience in a comparable executive support, coordination, or office management role, ideally within an international sport organisation, federation, or diplomatic environment
• Outstanding written and oral communication skills in English
• Strong organisational skills with proven ability to manage competing priorities
• High degree of discretion and sound judgement when handling confidential and sensitive information
• Comfortable across the full spectrum of the role
• Digitally fluent, with strong command of Microsoft 365
• Willingness to travel internationally on a regular basis
• Solution-oriented and resourceful
• Able to remain calm and composed under pressure
• Strong interpersonal and relationship-building skills

Requirements

• Knowledge of additional languages
• Familiarity with international sports governance, the Olympic and Paralympic movements, or the operations of an international federation
• Experience with protocol, VIP management, or diplomatic hospitality
• A genuine interest in table tennis or international sport more broadly

Company Description

The ITTF is the heartbeat of table tennis worldwide. Since our founding in 1926, we have been inspiring the world to play — from first-time juniors to World Champions, from grassroots community sport to the Olympic and Paralympic Games.

Our mission is to foster a love for the sport that lasts a lifetime, driven by our core values of excellence, inclusiveness, sustainability, and friendship.