[Hiring] Conveyancing Admin Assistant @Hunt St

Role Description

We are seeking a Conveyancing Administrative Assistant to provide end-to-end administrative and transactional support within an Australian conveyancing team. The role involves assisting with documentation, client communication, file management, and settlement coordination, ensuring smooth and accurate processing of property transactions in line with compliance and deadlines.

Key Responsibilities

• Provide administrative support to the conveyancing team across all stages of property transactions.
• Assist in preparing, reviewing, and managing conveyancing documentation with high accuracy and attention to detail while maintaining speed of delivery.
• Support end-to-end transaction flow, ensuring all required steps are completed in line with Australian conveyancing processes.
• Maintain and update client records, files, and systems in accordance with strict compliance requirements.
• Communicate confidently with clients, solicitors, banks, and relevant stakeholders to provide updates and gather required information.
• Manage document handling, filing, and coordination of settlement-related tasks.
• Ensure deadlines are met and all processes are completed accurately and efficiently.
• Support the team in maintaining compliance with internal policies and regulatory requirements.

Qualifications

• 2–5 years of experience supporting an Australian conveyancing firm in an administrative or conveyancing support role.
• Experience working with conveyancing systems and tools is highly desirable.
• Confident and professional client communication skills (written and verbal).
• Fast and accurate work style, with the ability to manage time-sensitive tasks.
• Strong awareness of compliance requirements and ability to work in a highly regulated environment.
• Able to work autonomously on assigned tasks while maintaining constant communication with the conveyancing team.
• Reliable, detail-oriented, and committed to a long-term role in a stable environment.

Work Arrangement & Expectations

This is a remote role that will be set up via an Employer of Record (EOR) service. To ensure alignment and transparency, successful candidates will be expected to:

• Disclose any existing ongoing roles or client work.
• Reflect this engagement on their LinkedIn profile.

Compensation

Compensation range: $1,200 AUD - $1,500 AUD / Monthly