[Hiring] Contracts Administrator @System Soft Technologies

Role Description

The Contracts Administrator is responsible for collaborating with internal personnel to provide contract support for client contracts, as well as other related projects and initiatives that support the organization. The role ensures all information is accurate per the terms and conditions of the fully executed customer contract and evaluates customer profiles and activities and company policies to help ensure contract terms are followed.

• Prioritizes and utilizes time efficiently to provide support to Principals, Billing, and other business teams across contract administration functions, including contract development, review, and integration with contract management system.
• Reviews draft contracts and contract addendums before issuance to potential and existing clients and suppliers to ensure compliance with company policies and to identify and recommend changes to Contract Manager.
• Reviews payment schedules and evaluates risk of customer non-payment, making recommendations on changes to payment schedules to reduce company risk.
• Evaluates internal risk assessment prepared by sales team prior to onboarding clients.
• Provides contract management oversight to ensure contracts and related documents are prepared in accordance with company policies and procedures.
• Reviews contracts and makes recommendations to improve the company's contract administration processes.
• Maintains knowledge of industry best practices in contract administration to advise the company.
• Keeps track of discrepancies or other contract administration problems to identify trends and report on areas of concern.
• Records executed contracts and contract addenda within the company's contract management system (Workday Financial).
• Validates and enters customer contracts data on a daily basis via Enterprise Integration Builder (EIB) uploaded into Workday.
• Reviews project and opportunity details in QuickBase to ensure completeness.
• Ensures billing schedules in Workday accurately reflect the billing details in the executed contract.
• Reviews fully executed amendment agreements and executes necessary contract/project/billing changes in Workday.
• Coordinates with Principals, Managers, Billing, and other business teams to resolve customer contract and amendment questions and discrepancies.

Qualifications

• Bachelor's degree in accounting, finance, business management, technology, or other relevant subject area, or equivalent years of experience directly related to the duties and responsibilities specified.
• 5 or more years of total experience, with a minimum of two (2) years of relevant contracts experience, possibly in a paralegal role.

Requirements

• Team player that enjoys working in a fast-paced environment.
• Critical thinker that seeks solutions and identifies process improvements.
• Exceptional attention to detail and organizational skills.
• Experience using contracts management systems.
• Ability to adapt to changing requirements and priorities.
• Ability to establish collaborative relationships and maintain rapport with executive management.
• High level of agility in managing a large volume of tasks and competing priorities in an accurate and timely manner.
• Ability to meet designated deadlines.
• Ability to understand the dynamics of the company's legal, financial, and operational environment.
• High level of proficiency with Microsoft Word; moderate proficiency with Outlook, Excel, and Workday financials.
• Experience with Workday Financials is a plus.