[Hiring] Consultant - Senior Administrative Coordinator (Event Management and Planning) @International Water Management Institute

Role Description

The International Water Management Institute (IWMI) is seeking an innovative and multi-skilled candidate to join its team as a Consultant – Senior Administrative Coordinator (Event Management and Planning).

Within the IWMI, the Water, Climate Change and Resilience (WCCR) Science Program focuses on developing the knowledge, tools, and partnerships needed to help governments, development partners, and communities anticipate, adapt to, and recover from climate-related water challenges.

To support these activities, IWMI seeks a Consultant/Senior Administrative Support Officer to coordinate strategic engagement planning, event management, communications, partnership development, and related administrative functions.

SCOPE OF WORK

The Consultant will provide comprehensive coordination and strategic support to the WCCR Science Program Lead in planning and delivering high-profile international engagements, including:

• COP31
• IWMI–IPCC Expert Meeting
• Other strategic events and partnership meetings

The Consultant's responsibilities will include, but not be limited to, the following:

1. Administrative and Coordination Support

• Deliver coordination and administrative support to ensure timely planning and implementation of strategic engagements.
• Coordinate meeting schedules, prepare agendas, briefing packs, presentations, meeting notes, and action trackers.
• Liaise with relevant IWMI internal departments and units to facilitate smooth delivery of events.
• Coordinate the preparation, review, and formatting of communication materials for internal and external audiences.
• Support stakeholder engagement by coordinating meetings with development partners and maintaining contact lists.
• Assist in organizing events, technical sessions, and high-level dialogues.
• Monitor progress against key deliverables and ensure timely completion of actions.
• Support documentation of meetings and events, including preparing summaries and reports.
• Assist in coordinating procurement requests and payment documentation related to events.
• Maintain organized records of event documentation and correspondence.
• Perform any other coordination, administrative, or strategic support duties as required.

2. Event Planning

• Support the development of event work plans, timelines, and planning checklists.
• Support the planning and delivery of international conferences, workshops, and stakeholder consultations.
• Coordinate with internal teams and external partners for timely delivery of event-related activities.
• Liaise with venues and service providers to coordinate meeting logistics.
• Maintain records of event logistics, participant lists, and supporting documentation.
• Arrange travel, accommodation, visa support, and itineraries.
• Provide support for meeting venues, virtual platforms, and other logistical requirements.
• Prepare event documentation, including concept notes and participant lists.
• Coordinate with speakers and moderators to collect presentations and organize pre-event briefing sessions.
• Provide on-site and virtual coordination during events.
• Monitor event timelines and coordinate follow-up actions.
• Prepare meeting minutes, event summaries, and post-event reports.
• Coordinate post-event communications and documentation.

Deliverables

• Successful execution of the IWMI–IPCC Expert Meeting
• COP31
• Kuwait Fund Capacity Development Program
• UN Water Conference
• Support WCCR resource mobilization efforts

Qualifications

• Bachelor’s degree in business management, Business Administration, Commerce, or a closely related discipline.
• At least 5 years of highly relevant professional experience with progressively increasing responsibility.

Requirements

• A postgraduate degree in Project Management, Business Management, Business Administration, or a closely related discipline is desirable.
• Experience working with international organizations is a plus.

Knowledge, Skills & Abilities

• Proficiency in Microsoft Office package, especially Word, Excel, PowerPoint, Outlook, and Teams.
• Good administrative and management skills, with strong problem-solving abilities.
• Ability to demonstrate good judgment and initiative; highly adaptable and proactive.
• Excellent service delivery approach with a professional demeanor.
• Strong personal organization skills, capable of prioritizing and multitasking effectively.
• Excellent interpersonal skills, including communication with diverse cultures.
• Excellent oral and written language skills in English.

Benefits

• Competitive monthly rate for this assignment.
• Duration of the contract will be for a period of eight (08) months.

How to Apply

Apply for the position by following the application instructions at www.iwmi.org/jobs . Applications will be accepted until 24:00 (IST) on August 05, 2026. Your application must include a CV, cover letter, and three references.

Receipt of all applications will be acknowledged, but only short-listed candidates will be contacted.

IWMI believes that diversity powers our innovation and is critical for our mission. We encourage applicants from all cultures, races, ethnicities, religions, sexes, national or regional origins, ages, disability status, sexual orientations, and gender identities.