[Hiring] Construction Compliance Specialist @VirtueStaff

Role Description

VirtueStaff is seeking a detail-oriented Construction Compliance Specialist to support subcontractor/vendor compliance and payment readiness across multiple projects for our client. This role is responsible for:

• Collecting, tracking, and validating required compliance documentation (e.g., lien waivers, insurance, pre-liens)
• Supporting pay application processing
• Maintaining accurate records in company systems
• Coordinating with internal teams and trade partners to prevent payment delays
• Tracking key metrics to help the team understand volume, cycle times, and bottlenecks

Responsibilities include:

• Importing manual subcontractor pay applications into Sage
• Requesting, collecting, and tracking lien waivers and insurance updates
• Following up on missing compliance documents by email and supporting compliance team as needed
• Recording and maintaining insurance expiration dates; following up on renewals
• Reviewing and approving subcontractor prequalification insurance certificates
• Confirming and documenting organization changes (bank account, address, contact info) per internal process
• Supporting subcontract and insurance audits (document checks, completeness, and status tracking)
• Recording Procore/Textura payments in Sage (per internal workflow)
• Recording and tracking pre-liens and maintaining logs/status
• Filing, tracking, and renewing local business licenses across multiple states
• Tracking and reporting metrics (volume, cycle times, aging, and bottlenecks)

Qualifications

• 2–5 years of experience in construction compliance, AP, subcontract administration, or document control preferred
• A degree is not required if applicable experience requirements are met
• Strong understanding of subcontracts, lien waivers, and insurance requirements tied to payment
• Highly organized, detail-oriented, and comfortable managing high document volume and follow-ups
• Strong communication skills and ability to work independently in a remote environment
• Experience with Textura, Procore, and Oracle Fusion a plus
• Strong Excel skills and a willingness to learn new tools
• Effective communicator with strong cross-functional collaboration skills
• Problem-solver who can follow processes and exercise sound judgment

Benefits

• Work From Home
• Performance Bonus