[Hiring] Company Secretary & Entity Manager @RemotePass

Role Description

RemotePass is expanding into new markets worldwide, and this role sits at the heart of that growth. You'll own establishing new RemotePass entities and keeping existing ones in good standing.

It's a hands-on, delivery-focused role for a natural go-getter who gets things over the line. For each new market, you'll work with a small cross-functional team spanning legal, finance, and operations, driving the work from scoping through to a fully operational entity. You'll project-manage every stage and work closely with senior stakeholders, including our CEO. Once an entity is live, you'll ensure a clean handover to the operational team and oversee ongoing renewals.

You don't need to be a qualified lawyer, but you should be comfortable operating in a legal and compliance environment, understand what incorporation and licensing involves, and finding efficient ways to get the work done.

The role offers real scope to grow, with opportunities to contribute to wider legal, compliance, and operations initiatives as your remit develops.

What You'll Do

• Manage our global entity lifecycle. Own entity setup and maintenance globally, from market scoping through corporate governance, statutory compliance, and restructuring where needed.
• Direct a cross-functional team across legal, finance, and operations, owning the plan and delivery at every stage.
• Engage senior stakeholders. Keep leadership (including the CEO), internal teams, and external partners aligned through clear progress reporting.
• Surface risks early and drive decisions to keep projects moving.
• Navigate governance and regulatory requirements. Manage incorporation, licensing, notarisation, certification, legalisation, employer registrations, licence renewals, statutory filings, and local regulatory obligations, finding the most efficient routes at scale-up pace.
• Keep entities compliant. Maintain corporate records and manage renewals, registrations, filings, director/shareholder changes, board and shareholder resolutions, POAs, UBO updates, and registered office requirements.
• Ensure each entity stays in good standing and transitions smoothly to business-as-usual.
• Broaden your impact. Contribute to vendor and corporate legal matters: NDAs, vendor agreements, banking documentation, lease agreements, procurement reviews, contract templates, legal playbooks, and legal ops improvements more broadly.

Qualifications

• 4+ years of hands-on experience in entity management, company secretarial, or corporate legal work, ideally at an EOR or payroll provider, a corporate service provider, or a multinational group.
• Entities set up and maintained across several jurisdictions, not just one market.
• A track record of execution: you’ve done the filings, incorporations, and registrations yourself.
• Corporate governance experience, including drafting resolutions and maintaining statutory records.
• Familiarity with notarisation, certification, and legalisation of corporate documents.
• Strong project management skills, with experience juggling multiple entities, providers, and deadlines at once.
• A law degree or equivalent legal qualification is strongly preferred.
• Fluent in English.

Requirements

• You like owning a process from start to finish and making sure it lands.
• You’re organised and detail-focused, and you spot problems before they become issues.
• You’re comfortable chasing providers, registries, and banks until things get done.
• You’d rather do the filing yourself than wait for someone else to.

Benefits

• Play a central role in our international expansion, setting up the entities that let us enter new markets.
• Own a business-critical function end to end, working closely with senior leadership.
• Profitable, and still scaling fast. We reached profitability in 2025 and just raised a $17.4M Series B led by EBRD, with 500 Global joining.
• Real global scale. We support 35,000+ workers in 150+ countries and have processed over $800M in cross-border payroll for companies like Logitech, Tata Group, and Careem.
• Big bets ahead. We’re expanding across Europe and the US, building financial products for distributed teams, and investing heavily in AI.
• Remote-first, for real. We don’t just sell remote work, we live it. Work from anywhere.
• Inclusion matters. We value different perspectives and empower everyone to bring their authentic self to work.