[Hiring] Company Secretary / Assistant @Hemisphere Talent Solutions

Role Description

A UK-based client is looking for a go-getter assistant / second in charge to assist in the running of the company.

• Second-in-charge to the principal of the advisory business, operating remotely with a high degree of autonomy.
• Takes ownership of matters end-to-end, exercises sound judgement without close supervision, and acts as a trusted point of continuity across legal, company secretarial, and finance/accounts functions.

Executive & Operational Support (2IC)

• Act as the principal's right hand, managing workflow, priorities, and deadlines across multiple concurrent matters.
• Run delegated tasks and projects to completion independently, reporting by exception rather than requiring step-by-step direction.
• Prepare, review, and quality-check correspondence, reports, proposals, and client deliverables before they go out.
• Manage the principal's diary, meetings, and follow-ups; capture actions and drive them to closure.
• Serve as a first point of contact for clients and third parties, handling queries with discretion and escalating only where genuinely necessary.
• Maintain confidentiality and exercise commercial judgement when handling sensitive client and business information.

Legal Support

• Draft, review, and amend commercial agreements, engagement letters, NDAs, and standard-form contracts.
• Conduct legal and factual research and prepare clear summaries and file notes for the principal.
• Manage matter files, deadlines, and document version control; maintain an organised, auditable filing system.
• Liaise with external counsel, clients, and counterparties, and coordinate document execution and completion steps.
• Track regulatory and compliance obligations relevant to the advisory work and flag issues proactively.

Company Secretarial

• Maintain statutory registers and company records and ensure filings are made accurately and on time.
• Prepare board and shareholder documentation, including agendas, resolutions, and minutes.
• Manage incorporations, changes to directors/shareholders, and other corporate housekeeping.
• Ensure ongoing compliance with relevant corporate and regulatory filing requirements.

Accounts & Finance Support

• Manage bookkeeping, invoicing, accounts payable/receivable, and expense processing.
• Perform bank and account reconciliations and maintain accurate financial records.
• Assist with management accounts, cash-flow tracking, budgeting, and reporting to the principal.
• Coordinate with external accountants/auditors and support year-end, tax, and statutory reporting.
• Monitor client billing, WIP, and collections.

Qualifications

• Proven experience in a hybrid legal + accounts, paralegal, company secretarial, or senior EA/2IC capacity.
• Self-starter who thrives with autonomy and delivers reliably without being micromanaged.
• Strong drafting, organisational, and prioritisation skills with meticulous attention to detail.
• Sound commercial judgement and the discretion to handle confidential matters.
• Comfortable working remotely, managing own workload, and communicating proactively.
• Relevant qualifications in law, accounting, company secretarial practice, or equivalent practical experience.

Benefits

• R20,000 to R25,000 per month