[Hiring] Commercial Property Administrator @Boomering Inc

Role Description

This role is ideal for someone with a solid background in commercial property management and sales administration, who is confident in using industry-specific platforms and can juggle multiple responsibilities efficiently. A strong knowledge of Realworks and Re-leased software is essential.

Responsibilities as a Commercial Property Administrator:

Non-Negotiable Duties

Realworks Software (Mandatory)

• Prepare and process Form 6 agreements (Management, Sales, Leasing).
• Draft and manage Commercial Contracts and Commercial Tenancy Agreements.
• Prepare and manage additional commercial property documentation including:
  • Tenancy contracts
  • Sales contracts
  • Certificates
  • Heads of Agreement
  • Application for Lease
  • Key leasing documentation
  • Client credit checks
  • Settlement dates and associated documentation

Re-leased Software (Mandatory)

• Onboard new commercial property managements.
• Perform bank account reconciliations.
• Enter and manage property-related expenses (e.g., council rates, water rates).

Online Listings (Realcommercial.com.au & Commercial Real Estate)

• Upload, update, refresh, and maintain property listings across RC and CRE platforms.
• Ensure all listing details, marketing collateral, and property information remain accurate and up to date.

Sales, Leasing & Marketing Support

• Reassign property listings as required.
• Coordinate and assist with client communications, appointments, and inspection follow-ups.
• Respond to RC/CRE enquiries and other lead sources.
• Conduct property searches and compile suburb stock lists.
• Coordinate site photography and order signboards.
• Pitch property management services to incoming enquiries as needed.
• Compile lease applications and manage new application form creation.
• Support settlement tracking and related administrative tasks.
• Encode enquiry and contact data into Mailchimp and Beevo.

Graphics & Design

• Create and update IMs (Information Memorandums), brochures, and CMA presentations using Canva (or similar design tools).
• Prepare digital marketing assets aligned with brand guidelines.

Social Media & Digital Marketing

• Manage Facebook/Instagram enquiries through Meta Business Suite.
• Upload and schedule advertisements and social posts via Feedafy or similar platforms.
• Produce static and reel content with client’s branding, including:
  • Sold / Leased announcements
  • For Sale / For Lease promotions
  • Brand awareness pieces
  • Testimonials
  • Events and podcasts
  • New employee announcements
  • Personal/professional content

Vendor Paid Advertising

• Coordinate tasks related to vendor-funded marketing campaigns, including campaign setup, approvals, tracking, and reporting.

Qualifications

• Proven experience in commercial real estate administration.
• Mandatory experience with Realworks and Re-leased software.
• Strong understanding of commercial property documentation, forms, contracts, and tenancy/legal processes.
• Proficiency in managing online listings, especially through Realcommercial.com.au and Commercial Real Estate (CRE).
• High attention to detail, particularly when handling contracts, reconciliations, and formal documentation.
• Excellent written communication and a professional approach to client and stakeholder interactions.
• Strong organisational skills with the ability to prioritise multiple deadlines in a fast-paced environment.

Requirements

• Experience using Canva, Mailchimp, Feedafy, Beevo, and other digital marketing tools.
• Familiarity with social media management and customer engagement practices.
• Prior experience in a similar commercial real estate role is highly advantageous.

Benefits

• Genuinely caring Leadership Team
• Competitive salary package
• Company-provided full set-up for desktop/laptop with a back-up internet
• HMO on the first day of hire
• 15 Vacation Leaves and 5 Sick Leaves
• Annual Performance Reviews
• Unlimited Employee Referral Incentives
• Employee Loan Facilities
• Social Clubs and Interest Workshops
• Company events where you get a chance to win amazing prizes and be rewarded for your outstanding performance.
• Statutory Benefits: Maternity, Paternity, and Solo Parent Leaves, Magna Carta for Women, Retirement Benefits, OT, and Premium Pays