[Hiring] Commercial Operations Coordinator @Kooku Recruiting GmbH

Role Description

On behalf of one of our clients, a specialized European technology company working at the intersection of data, AI, and cloud infrastructure for enterprise customers, we are looking for a Commercial Operations Coordinator to strengthen the internal commercial engine.

This is a role for someone who genuinely enjoys building order behind the scene, making sure nothing falls through the cracks, keeping pipelines clean, and giving leadership the operational backbone they need to focus on strategy and client conversations.

Important: This is not an SDR, cold-calling, or quota-carrying role. It is a commercial operations role focused on coordination, CRM ownership, and execution discipline.

Your Mission

• Own the commercial coordination layer so that leadership and senior commercial colleagues can fully focus on opportunity strategy, client relationships, and deal progression.

What You'll Be Doing

• Pipeline & CRM Ownership
  • Run the sales pipeline in HubSpot with a high standard of hygiene and data quality.
  • Track opportunities, follow-ups, and next steps across all active deals.
  • Support qualification, disqualification, and pipeline triage.
  • Provide leadership with clean, reliable pipeline visibility at any moment.
• Commercial Coordination
  • Coordinate meetings, follow-ups, and internal next steps across active opportunities.
  • Keep momentum in commercial conversations — prevent deals from stalling due to process gaps.
  • Support event follow-up, lead tracking, and clean opportunity handovers.
  • Align with leadership and cross-functional colleagues on priority deals.
• Proposals & Commercial Materials
  • Support the preparation of proposals, client presentations, and commercial documents.
  • Help structure decks, briefing notes, and meeting prep for active opportunities.
  • Maintain core sales collateral (one-pagers, use cases, proposal building blocks).
  • Keep client-facing materials current, organized, and easy to find.
• Partner & Channel Coordination
  • Coordinate with external lead-generation partners.
  • Track inbound leads and sourced opportunities through the funnel.
  • Support follow-up and handover across partner channels.
  • Monitor channel activity and contribute to basic effectiveness reporting.
• Commercial Operations & Reporting
  • Prepare weekly pipeline and sales status overviews.
  • Support commercial reviews and updates for leadership.
  • Help refine internal sales workflows and process discipline.
  • Contribute to a more structured, predictable commercial operating.

Qualifications

• 2–5 years of experience in commercial operations, sales support, business development support, or commercial coordination.
• Strong working knowledge of CRM systems — HubSpot preferred.
• Confidence with Apple Keynote and other tools used to build polished client-facing materials.
• Comfortable working with project and coordination tools such as Monday.com.
• Familiarity with Apollo or similar lead-generation/contact management tools is a plus.
• Practical, confident use of GenAI tools to speed up drafting, structuring, and summarizing.
• Excellent organizational skills and strong follow-up discipline.
• High attention to detail and a natural fit for process-driven environments.
• Experience supporting proposals, decks, and other client-facing commercial materials.
• A structured, proactive, and highly reliable working style.
• Strong written and verbal communication skills in English and German.

Benefits

• Fair compensation aligned with experience, responsibility, and impact.
• 100% remote within Europe — work from where you're most productive.
• Flexible working hours (30–38h/week) — you can adjust your schedule any time.
• 30 days paid vacation plus a company-wide break between Christmas and New Year.
• No overtime culture — sustainable work over performative busyness.
• Compassionate leave and real support during difficult personal or family situations.
• Parental leave & a genuinely family-friendly culture.
• Choice of equipment (Mac or Linux).
• Paid training and professional development budget.
• Optional paid WeWork membership if you prefer a workspace outside your home.
• A values-driven employer that consciously chooses which industries and projects to engage with.