[Hiring] Chief of Staff @National Math Stars

Role Description

The Chief of Staff will work closely with the CEO to deliver strategic projects that play a key role in National Math Stars' success but sit outside of existing departments. This is a generalist role that will encompass a wide range of responsibilities, including:

• Fundraising (e.g., researching new opportunities, writing funder reports)
• Major strategic projects (e.g., establishing new tax-advantaged donation and scholarship distributions processes)
• Day-to-day high-leverage support for the CEO (e.g., impact analysis, preparing Board materials, setting agendas for leadership- or team-wide meetings)
• Drafting presentations and articles to help tell the NMS story
• Tracking policy changes that influence the funding environment
• Building operational and compliance infrastructure
• Coordinating with major partners on data access and analysis

NMS is a remote-first company, and candidates for this role may be based anywhere within the US. Some travel is required for conferences, team retreats, and other events.

Key Responsibilities

• Support CEO in fundraising initiatives
• Draft grant applications and reports
• Track progress towards grant goals and compliance with all grant conditions
• Research and prioritize conferences for the CEO to attend (and/or present at)
• Prepare background research (CEO prep notes) on prospects in advance of conferences and meetings
• Draft presentations and talking points for conferences
• Develop and manage donor CRM, ensuring accurate data, timely acknowledgements of gifts, filing of reports within deadline, and periodic engagement of donors/prospects
• Research and prioritize potential funders across geographies and cause areas
• Develop and implement menu of funding levels and recognition
• Draft quarterly donor and partner update newsletters
• Draft op-eds and blog posts about NMS and the math talent space
• Prioritize and prepare applications for major awards
• Manage the implementation of Math Stars Scholarship Fund (MSSF)
• Track policy changes that impact implementation
• Set up donation platform to receive qualified contributions in compliant manner
• Develop marketing and informational materials to solicit tax-advantaged donations
• Maintain compliance infrastructure (state registrations, accounting systems, etc.)
• Build infrastructure to administer scholarships to qualified Stars in states where MSSF is active
• If MSSF shows early success and growth, hire a separate manager and hand over responsibilities
• Help National Math Stars demonstrate our impact
• Work with national testing organizations to ensure access to data needed to analyze our impact
• Analyze impact data and craft materials to tell our impact story
• Support external researchers conducting academic research projects on NMS
• Help Operations team build NMS' annual report and 990
• Support overall National Math Stars strategy
• Join regular leadership team meetings and retreats
• Plan and/or facilitate some leadership and all-team meetings
• Help CEO prepare materials for regular Board meetings
• Proactively propose improvements to NMS' strategy and operations
• Take on additional strategic projects as required

This role does not include executive assistant responsibilities. While you will handle logistics for projects in your scope, you will not be expected to manage calendars, travel, etc. for the CEO.

Qualifications

• Excited about our mission of identifying and supporting extraordinary young mathematicians from all communities
• Highly analytical and data-driven
• An exceptional communicator who can tell stories that resonate with both hearts and minds
• Someone who loves building new systems from scratch
• A very organized project manager
• Capable of forging strong internal and external partnerships
• A high-capacity team member who consistently gets a large volume of work done quickly and to a high quality standard

Benefits

• Fully paid health, vision, and dental coverage for employees, plus partially paid coverage for dependents
• 401K plan with automatic company contributions
• Work-from-home stipend for purchase of a laptop and/or home office supplies
• Generous paid time off, including parental leave after 12 months of service to NMS
• Free pie every Pi Day

Company Description

National Math Stars ensures mathematically extraordinary students from all communities have the resources they need to reach the frontiers of math and science. Through our Awards Program, we collaborate with schools and districts to identify and recognize their highest-achieving 2% of 2nd- or 3rd-grade math students. We currently serve over 400 Stars across seven states and are rapidly expanding our reach.