[Hiring] Business Support, Facilities Support @JLL

Role Description

The Facilities Coordinator supports the day-to-day operations of facilities management services to ensure a safe, efficient, and well-maintained workplace environment. This role coordinates maintenance activities, vendor services, service requests, and administrative support functions while helping maintain compliance with company policies and safety standards.

• Coordinate daily facilities operations, maintenance requests, and workplace services through established methods, including CMMS.
• Serve as a point of contact for employees, vendors, and service partners regarding facility-related issues.
• Track and manage work orders to ensure timely resolution of maintenance and service requests.
• Schedule preventative maintenance activities and repairs.
• Support vendor management activities, including scheduling, security access, service verification, and invoice coordination.
• Maintain accurate records for maintenance activities, inspections, service contracts, and asset inventories.
• Coordinate office supplies, storage, and facility-related purchasing requests.
• Support cost-savings initiatives where applicable.
• Prepare reports, trackers, and documentation related to facilities operations and performance metrics.
• Ensure compliance with company policies, building regulations, and workplace standards.
• Support financial reporting, including actual spend commentary and budget preparations.

Qualifications

• Bachelor’s degree in Facilities Management, Business Administration, or a related field preferred.
• 1–3 years of experience in facilities coordination, office administration, property management, or a related role.
• Strong organizational and multitasking skills.
• Excellent communication and customer service abilities.
• Proficiency in Microsoft Office Suite and facilities/work order management systems.
• Ability to manage multiple priorities in a fast-paced environment.
• Basic understanding of building systems, maintenance processes, and workplace safety practices.

Requirements

• Experience coordinating vendors and service providers.
• Familiarity with workplace health and safety standards.
• Strong problem-solving and attention-to-detail skills.
• Ability to work independently and collaboratively across teams.

Benefits

• 401(k) plan with matching company contributions.
• Comprehensive Medical, Dental & Vision Care.
• Paid parental leave at 100% of salary.
• Paid Time Off and Company Holidays.
• Early access to earned wages through Daily Pay.