[Hiring] Business Filing Assistant @Globalfy

Role Description

The Business Filing Assistant is responsible for handling and managing client documents throughout the entire business lifecycle, from formation to dissolution, including amendments and state renewals.

We are looking for a proactive and engaged professional who not only executes tasks but also brings new ideas to improve processes and enhance the department. The ideal candidate is organized, detail-oriented, and agile, with a strong willingness to continuously learn about state-specific requirements and variations in business filing processes.

• Handle the business formation process, including company registrations with state and IRS authorities;
• Manage state renewals;
• Execute amendments and dissolutions;
• Assist and guide clients and internal teams by addressing questions and providing clarifications;
• Communicate with government agencies (IRS, state departments, etc.) as needed;
• Conduct comprehensive document filing tasks in general;
• Identify opportunities for process improvement and suggest new approaches.

Qualifications

• Advanced English;
• Prior experience in administrative roles, legal assistance, or business operations is preferred, particularly in tasks related to business formation, document management, and interaction with government authorities;
• A bachelor's degree in Accounting, Business Administration, or a related field (pursuing or completed) is a plus but not required.

Requirements

• Strong attention to detail, particularly in document management and regulatory compliance;
• Ability to manage processes from start to finish with efficiency and accuracy;
• Excellent organizational skills to effectively manage records, submissions, and deadlines;
• Problem-solving mindset;
• Ability to multitask and handle multiple demands;
• Strong communication skills, as this role requires clear and professional interaction with clients and other departments to provide guidance, answer inquiries, and ensure a seamless experience;
• A proactive approach to learning new processes and technologies.

Benefits

• A true builder’s environment, with autonomy and real ownership;
• Space to test ideas;
• A high-performing team and challenging, meaningful projects;
• The opportunity to grow with the company and leave your mark.

Schedule

Mon - Fri 9:00 am - 5:00 pm (East-time). The position is full-time, which means that you must be available every working day between 9 am and 5 pm EST due to time-zone changing according to Daylight saving time in the United States.

Type of recruitment

Remote (LATAM countries).

Our selection process

We want you to have a smooth and transparent experience throughout your journey with Globalfy. Here’s what you can expect from our selection process:

• Screening;
• Interview with HR;
• Interview with the Hiring Manager;
• Live assessment;
• Reference verification.

Note: The selection process may vary depending on the position and can include additional stages if necessary.

We’re looking forward to your application!