[Hiring] Brand Recorder @State of Washington

Role Description

The WSDA Animal Services Division is dedicated to the protection, promotion, and enhancement of animal health, wellness, and wellbeing. The division works to minimize the exposure of the people of Washington State and their animals to harmful animal diseases on a state, national, and international level.

This position operates the brand registration system for the state of Washington by:

• Issuing titles for Brand holders (designing and registering livestock brands).
• Processing licenses and certifications.
• Providing assistance to program staff as needed.

The incumbent must review and approve brand design applications from customers, making decisions on conflicts with currently recorded brand images.

Qualifications

• Graduation from high school or GED, equivalent education/experience.
• Four years of clerical experience (College or Business School training may be substituted, year for year, for two years of clerical experience).
• Preferred/Desired:
  • Proficient with Microsoft Office Suite products including Word, Outlook, and Excel.
  • Proficient with mobile devices and iOS applications to include Apple iPAD.
  • Experience using computer-aided drafting (CAD) programs.
  • Knowledge of Washington brand regulations.
  • Knowledge of regulatory measures pertaining to livestock control, the livestock industry, and livestock branding.

Requirements

• Receive and process new brand applications, transfers, and renewals from customers.
• Ensure applicant information is accurately entered or updated in the electronic brand management database, Animal Tracks.
• Communicate with customers on the status of their application through telephone and email.
• Review applicant's requested brand design and compare it with currently recorded or pending brand designs.
• Create a full-scale dimensioned brand design to send to the customer in accordance with approved brand design rules.
• Create brand registration packets to send to customers once brand designs are approved.
• Create and mail brand certificate of title cards to customers when registration or transfer process is complete.
• Administer the brand renewal process every two years.
• Prepare and send brand renewal letters.
• Receive, process, and track brand renewals.
• Publish the Washington State Brand Book every two years.
• Publish supplements to the brand book every quarter.
• Receive and process orders for brand books.
• Ensure brand books are shipped to customers.
• Identify brands that have been pending for 12+ months.
• Submit classified advertisements to local newspapers for trespass/at large animals delivered to public livestock markets.
• Submit purchase orders to fiscal accounts payable and ensure invoices are paid.
• Receive, track, and scan cleared impounds that are mailed in with proof of ownership.
• Scan and email impounds that are cleared with an affidavit to the compliance officer.
• Create, edit, and mail impound letters to consigner and brand holder.
• Track all impounds that have money released to WSDA.
• Monitor open impounds and follow up with brand inspector supervisor.
• Move funds from impound to estray after 1 year from sale date if proof of ownership was not provided.
• Receive and track the submission of sale records by field staff.
• Notify staff and field supervisors of missing records and oversee records archiving and scanning.
• Maintain physical brand files for all active brands.
• Administer the annual licensing renewal for public livestock markets and certified feedlots.
• Assist with public disclosure requests and ordering program forms.
• Assist with answering program main telephone line and email.
• Assist with receiving and processing orders for haul slips.

Benefits

• A healthy work/life balance, which may include flexible work schedules and teleworking.
• Excellent benefits package beyond traditional benefits, including:
  • Dependent Care Assistance.
  • Flexible Spending Accounts.
  • Public Service Loan Forgiveness.
  • Tuition Waiver.
  • Deferred Compensation.
  • Employee Recognition Leave.
• 12 paid Holidays & Vacation and Leave Accruals.
• All Personal Protective Equipment (PPE) required will be provided by the agency.