[Hiring] Bookkeeping & Administrative Assistant @Somewhere

Role Description

This role exists to protect the financial accuracy our fixed-price model depends on. As project volume grows, payment tracking, invoicing, and bookkeeping have outgrown what leadership can manage directly — and small errors in a fixed-price build come straight out of margin.

We are hiring a detail-driven bookkeeping and administrative partner to own day-to-day payment tracking, invoicing, and QuickBooks Online bookkeeping, along with the scheduling and file organization that keep projects moving. The goal is straightforward: keep our books clean and current so we always know where each project stands, and free leadership to focus on building.

You will start part-time, with genuine room to grow in hours and responsibility as you prove you can carry the workload.

Qualifications

• 3–5 years of bookkeeping and administrative experience
• High-level proficiency with QuickBooks Online
• Strong proficiency with Gmail and Microsoft Office
• Exceptional attention to detail and accuracy
• Reliable, self-directed work style with minimal supervision
• Strong written and spoken English
• Able to provide 2–3 hours of weekly overlap with North American (Eastern) hours

Requirements

• Maintain day-to-day bookkeeping in QuickBooks Online
• Record and track payments, invoices, and receipts with a high degree of accuracy
• Reconcile accounts and flag discrepancies or overdue items for review
• Support accounts payable by tracking vendor and supplier payments
• Follow up with vendors and clients by email using company-provided scripts
• Track outstanding items and keep communication records organized
• Maintain project tracking in monday.com
• Manage scheduling and calendar invites in Google Calendar
• Coordinate meetings and keep project timelines current
• Organize and maintain files and folders in Dropbox
• Keep digital records clean, consistent, and easy to retrieve

Benefits

• This is a ground-floor role at a fast-growing company with a clear path forward.
• You will start part-time, but as our build volume grows, so does this role — in hours, scope, and responsibility for the person who proves they can own the work.
• You will see the direct impact of your accuracy on real projects, and you will have the autonomy to run your part of the business without being micromanaged.