[Hiring] Bookkeeper and Administrative Assistant @Virtual Coworker

Role Description

• Record daily transactions in QuickBooks (or the client's accounting software), including expenses, deposits, and vendor bills
• Reconcile bank and credit card accounts monthly
• Manage accounts payable: enter subcontractor and supplier invoices, track due dates, and prepare payment runs for approval
• Manage accounts receivable: prepare and send client invoices and progress billings, track outstanding balances, and follow up on overdue payments
• Code expenses to the correct job/project so job costing stays accurate
• Prepare monthly reports (P&L, AR/AP aging, job cost summaries) for owner review
• Manage the owner's inbox and calendar, and flag priority items
• Maintain organized digital files for contracts, permits, invoices, and project documents
• Handle vendor and client correspondence, and answer routine inquiries
• Do data entry, document preparation, and other ad hoc administrative tasks

Company Description