[Hiring] Board Liaison & Executive Assistant @Galapagos Conservancy

Role Description

The Board Liaison & Executive Assistant provides highly responsive administrative, operational, and project management support to Galápagos Conservancy’s Chief Executive Officer (CEO), Board of Directors, and Executive Team. This position plays a critical role in ensuring organizational effectiveness by managing board coordination, supporting senior leadership workflows, preparing materials for key meetings, and supporting strategic initiatives across the organization.

The ideal candidate is an experienced, self-driven professional who thrives in a fast-paced environment, is exceptionally organized, and has outstanding interpersonal and communication skills. This role requires discretion, sound judgment, and the ability to manage complex and confidential information with professionalism.

This is a unique opportunity for a detail-oriented and proactive individual to play a pivotal role in the day-to-day functioning of the CEO’s office and governance operations during a transformative period for the organization.

Qualifications

• 3+ years of experience in an administrative, executive support, or board relations role, preferably within a nonprofit organization
• Strong understanding of nonprofit governance structures and Board operations
• Demonstrated ability to manage multiple priorities, meet tight deadlines, and work effectively in a rapid-paced environment
• Exceptional organizational skills and attention to detail
• Strong interpersonal skills, with the ability to communicate professionally with senior leaders, board members, donors, and staff
• High level of discretion and ability to handle confidential information with integrity
• Excellent written and verbal communication skills
• Strong proficiency with Microsoft Office Suite, Zoom, DropBox
• Ability to work to accommodate US/Ecuador time zones

Requirements

• Familiarity with board management platforms (e.g. Boardable, OnBoard, BoardEffect)
• Experience with nonprofit compliance and governance best practices
• Bilingual: Spanish/English

Benefits

• Health, dental, and vision insurance
• Life insurance
• Disability insurance
• Vacation and sick leave
• 401k
• Flexible working hours
• Part-time hourly position estimated at 20 - 28 hours per week
• Pay rate of $28–$35 per hour, commensurate with experience